Office Assistant Data Entry

Office Assistant 

***BACKGROUND CHECKS REQUIRED: No offer is final until successful completion of a criminal, financial, and social security background check that is clear of issues.

***We have a busy office with many lines or work. You must be able to handle a high energy environment. This is a 8 to 5 role.

*** No training provided on how to do your job. You must demonstrate your abilities prior to an offer.

As the Office Assistant, your job duties include the following:

Job Responsibilities include, but are not limited to:

• Process invoices received and review for accuracy by matching invoices to purchase orders and estimates
• Record A/P invoices and post to the appropriate category and job code in QuickBooks Desktop
• Maintain AP records and files
• Support the month end and year-end filing process, and in other aspects of bookkeping as required
• Account Setup of Contractors: COI, W9 and Subcontractor Agreements
• Lien Release Paperwork: Filling out forms, Obtaining Signatures, Following up with Contractors for obtaining signed forms
• Post office and Bank deposit errand
• Scanning paid invoice packets for electronic library
• Assist with scheduling new build inspections and checking status of inspections
• Follow up on Requests for Bids with various contractors
• Assist with Expense Reports and obtaining all pertinent receipts/invoices
• Keep vendor files up tp date with COI and follow-up with vendors for current information
• Manage employee expense requests: Process expenses received and review for accuracy, investigate discrepancies and or variances, follow up accordingly
• Provide administrative support as required

Required Experience & Skills

• 3+ years of experience in accounts payable administrative role
• Proactive and solution-oriented
• 3+ QuickBooks Desktop
• Strong organizational skills with the ability to meet all processing deadlines
• Strong accuracy and attention to details
• Strong data entry and processing skills
• Strong Competency in Microsoft Office (especially Excel)
• Strong communication skills both written and verbal
• Flexible and adaptable to take on a variety of work.

Compensation:

Salary: $48,000 to $52,000 based on experience

Benefits: - Paid Holidays

• 1 week paid vacation
• 6 paid sick days/year
• Cell phone provided
• Health Insurance
• Dental Insurance
• Life Insurance

Job Type: Full-time

Salary: $48,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Pinehurst, TX 77362: Reliably commute or planning to relocate before starting work (Required)

Experience:

• QuickBooks Enterprise: 3 years (Required)
• Accounts Payable: 3 years (Required)
• Excel: 3 years (Required)

Work Location: One location