Skip to Main Content

Office Assistant Data Entry

Terra Texas Land
Tomball, TX
  • Posted: over a month ago
  • $48,000 to $52,000 Yearly
  • Full-Time
  • Benefits: dental, life insurance, medical, vision, 401k,
Job Description

Office Assistant 

***BACKGROUND CHECKS REQUIRED: No offer is final until successful completion of a criminal, financial, and social security background check that is clear of issues.

***We have a busy office with many lines or work. You must be able to handle a high energy environment. This is a 8 to 5 role.

*** No training provided on how to do your job. You must demonstrate your abilities prior to an offer.

As the Office Assistant, your job duties include the following:

Job Responsibilities include, but are not limited to:

  • Process invoices received and review for accuracy by matching invoices to purchase orders and estimates
  • Record A/P invoices and post to the appropriate category and job code in QuickBooks Desktop
  • Maintain AP records and files
  • Support the month end and year-end filing process, and in other aspects of bookkeping as required
  • Account Setup of Contractors: COI, W9 and Subcontractor Agreements
  • Lien Release Paperwork: Filling out forms, Obtaining Signatures, Following up with Contractors for obtaining signed forms
  • Post office and Bank deposit errand
  • Scanning paid invoice packets for electronic library
  • Assist with scheduling new build inspections and checking status of inspections
  • Follow up on Requests for Bids with various contractors
  • Assist with Expense Reports and obtaining all pertinent receipts/invoices
  • Keep vendor files up tp date with COI and follow-up with vendors for current information
  • Manage employee expense requests: Process expenses received and review for accuracy, investigate discrepancies and or variances, follow up accordingly
  • Provide administrative support as required

Required Experience & Skills

  • 3+ years of experience in accounts payable administrative role
  • Proactive and solution-oriented
  • 3+ QuickBooks Desktop
  • Strong organizational skills with the ability to meet all processing deadlines
  • Strong accuracy and attention to details
  • Strong data entry and processing skills
  • Strong Competency in Microsoft Office (especially Excel)
  • Strong communication skills both written and verbal
  • Flexible and adaptable to take on a variety of work.


Salary: $48,000 to $52,000 based on experience

Benefits: - Paid Holidays

  • 1 week paid vacation
  • 6 paid sick days/year
  • Cell phone provided
  • Health Insurance
  • Dental Insurance
  • Life Insurance

Job Type: Full-time

Salary: $48,000.00 - $52,000.00 per year



  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance




  • 8 hour shift


Ability to commute/relocate:


  • Pinehurst, TX 77362: Reliably commute or planning to relocate before starting work (Required)




  • QuickBooks Enterprise: 3 years (Required)
  • Accounts Payable: 3 years (Required)
  • Excel: 3 years (Required)


Work Location: One location

Terra Texas Land


Tomball, TX



What email should the hiring manager reach you at?

By clicking the button above, I agree to the ZipRecruiter Terms of Use and acknowledge I have read the Privacy Policy, and agree to receive email job alerts.