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Executive Assistant

TaxForce Inc.
Mount Pleasant, SC
  • Posted: over a month ago
  • Full-Time
  • Benefits: 401k, dental, medical, vision,
Job Description

TAXSEARCH PROJECT COORDINATOR
(Executive Assistant)

 

Summary:

TaxSearch is the largest executive search firm focused exclusively on Tax. Our unique, long-standing relationships afford us unprecedented access to help our clients overcome the challenges of the high-demand, low-inventory tax marketplace.
As an Executive Assistant with TaxSearch, you will perform more than simple administrative tasks; you will serve as a right hand to the Directors you support and allow them to advance company and client initiatives. You will function as both gatekeeper and organizational guru.

 

Key Responsibilities:

·         Our clients are Fortune 500 Companies.  This job is to assist our Directors on retained searches we have with our clients.

·         Drive Search process from beginning to end:

o   Send out necessary documents to a potential client and schedule any and all client calls

o   Review and redline contracts

o   Manage getting signed contract back from the client and do all invoicing

o   Schedule all calls with the client and candidates (spec calls, multiple interviews, reference checks, presentation, interview prep, interview feedback for candidate and client, ongoing check-in calls, and misc. calls)

o   Create Job Descriptions

o   Post job on TaxTalent and LinkedIn

o   Send out mail pieces to individuals in our system

o   Send candidates job descriptions, org charts, benefits information, relocation information, and our sample resume outline

o   Format all necessary paperwork for each presented candidate

o   Input candidate paperwork in Salesforce for each individual that has been presented on a search

o   Track interviews in Salesforce

o   Send Resignation link and schedule call for placed candidate with the Director

o   Close out search, make sure all candidate records have been updated and documents uploaded to their record

·         Assist Directors with marketing

o   Meet with each Director weekly

o   Coordinate who should be called that week

o   Update their marketing reports

o   Input their pre-leads and leads in the system and make sure they are updated weekly

·         Individual and Company Database

o   Input and update individuals and companies in our database

·         Quarterly Meetings

o   Run and create reports for Directors

Qualifications:

·         3-5 years of professional experience in a corporate setting

·         Ability to self-manage, ability to work with little oversight

·         Strong communications skills, both written and orally

·         Ability to work in a fast-paced environment

·         Ability to multi-task; ability to switch gears quickly; manage multiple priorities and competing deadlines

·         Proficiency in MS Word, Excel, Outlook, and Zoom with the ability and willingness to learn additional software systems

·         Detail oriented

·         Team player

 

 

Company Description
TaxSearch is the largest executive search firm focused exclusively on Tax. Our unique, long-standing relationships afford us unprecedented access to help our clients overcome the challenges of the high-demand, low-inventory tax marketplace.

TaxForce Inc.

TaxSearch is the largest executive search firm focused exclusively on Tax. Our unique, long-standing relationships afford us unprecedented access to help our clients overcome the challenges of the high-demand, low-inventory tax marketplace.

Address

Mount Pleasant, SC
USA

Industry

Business

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