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Coordinator I

TalentBurst, Inc. Nashville, TN
  • Expired: over a month ago. Applications are no longer accepted.
Position: Administrative Coordinator
Nashville, TN - 37201
4+ Months with possible extension

Skills: Need to be proficient in: Excel, Word

Will be trained in: Uniport, Concur, eTA, Expensys, RSVPify

Creative Services Administrative Temp
  • This administrative support position will be primarily paperwork and data entry.
Vendors, Invoices
  • Create POs & submit video/photo/event invoices for payment, including rush payments
  • Review all invoice back up receipts for shoots, wardrobe, etc. for accuracy
  • Back & forth vendor follow-up for invoice corrections and missing receipts
  • Initiate vendor setups, notify Finance of each new vendor
  • Work with vendors to re-activate/update accounts
  • Check payment status for various vendors, as requested
  • Assist with artist & event budget requests & money moves
  • Photo, Music Videos, B-Roll, Lyric Videos
  • Assist with contracts for photo shoots, music videos, b-roll content
  • Route video approval memos
  • Submit for video production insurance
  • Create & submit content forms for AFM costs
  • Scan & file talent & location releases
  • Maintain video production folder files
  • Update content grids
  • Assist with completing asset & document archive boxes for off-site storage
  • Assist with craft services for photo shoots
  • Send video download links, as needed
  • Request vendor COIs, route contracts, budgets
  • Assist with CMA & ACM After Party guest list & RSVPs

  • Assist with Overhead & Marketing expense reports, as needed
  • Book travel for video/photo shoots for photographers, artists, glam and complete ETAs
  • Book travel for as needed
  • Add department visitors to building visitor portal
  • Coordinate team meetings, lunches, conference calls

TalentBurst, Inc.


Nashville, TN