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Administrative Assistant (100953)

Talascend Martinsburg, WV
  • Expired: over a month ago. Applications are no longer accepted.

Talascend is currently seeking an Administrative Assistant for a 3-month contract opportunity in Martinsburg, West Virginia


  • Assistant to the Plant Manager & Personnel Director
  • New Employees onboarding / offboarding
  • Assist staff with Off-boarding and On-boarding-checklist
  • Order phones, name tags, cubicle name plate, etc.
  • People Finder Org Manager, Org Chart, Employee Profiles
  • Access Audit Review / maintain all documentation required for quarterly mail in audits for ORM
  • Flex Chart Training Data Base and JIT books
  • Change Control Process
  • ICE- In Case of Emergency Contact List
  • Order all toners through HP and set up, purchase all CMS labels, placards for International- maintain cabinet on floor
  • Supply room replenish / purchase on Workplace Solutions and credit card as needed
  • Expense reports for all salary employees
  • Travel arrangements for all salary employees
  • Daily Transaction reports / Mismatch Reports / Reports for union as requested
  • Annual Data Integrity Report
  • Badging process for new employees / deactivations / reactivations
  • Personnel letters / documents o Pre-physical confirmation Post-physical confirmation
  • Tax forms, Direct deposit, Union Dues / VCAP, GMTKS / SAL for plant salary
  • Telephones, Business Continuity Planner (BCP)
  • ANS (Automated Notification System)
  • Conference calls, PeopleSoft conf. call - monthly
  • All fundraising conference calls (corporate)
  • SAP purchasing process
  • Front lobby marquis sign to welcome visitors
  • Daily mail / USPS postage supplies/Federal Express
  • Fundraising coordinator / participate in all joint fundraising activities for the plant and/or lead
  • Activities coordinator
  • Director Reviews / Audits (Meet & Greets, Working Lunches)
  • Maintain incoming and outgoing mail
  • Maintain calendars for vacations, visitors, meetings, birthdays
  • Send reminders for meetings/events to staff /create BPD calendar and send invites
  • Salary OT weekly report* Special assignments as needed
  • End of Month Invoice Reconciliation to Financial
  • Salary Overtime Accrual* Salary vacation reconciliation
  • Salary Headcount Report* BPD monthly calendar and invites
  • Maintain Level 1 BPD board
  • Maintain Plant Master Countermeasure Sheet
  • Meeting Room schedules (Main-Planning and Training rooms)
  • Material return PC78 - F docs processing
  • Daily hours reconciliation


  • Minimum of 5 years’ experience
  • Proficient with Microsoft Office (Word, Excel, Access, PowerPoint)
  • Associate’s Degree Preferred


For over 65 years, Talascend has been at the leading edge of recruiting in the technical sector. From our global offices on four continents, we match first class talent with the best job opportunities in Engineering, Construction, Manufacturing, Healthcare and IT. In a market where demand for skills is high and supply low, we're helping our customers to connect with the right people and companies for them - bringing together hiring managers, HR strategists and technical professionals to help complete projects on time and on budget. We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary. Talascend is proud to be an Equal Opportunity Employer Minorities/Females/Disabled/Veterans/Gender Identity/Sexual Orientation


Martinsburg, WV USA
Martinsburg, WV