Project Administrator

TAIT Towers is the Market Leader in designing, constructing and delivering world-class solutions for live experiences.

Whether it's creating awe-inspiring spectaculars, complex touring stages, theatre engineering solutions, brand activations or cruise ship installations, TAIT delivers world-class solutions for live experiences. With its proprietary entertainment automation platform, custom-made products, and creative engineering, TAIT's cutting-edge offerings continue to advance industry standards and exceed client expectations. As a global network of over 900 employees in 14 office locations, TAIT has worked on projects in over 30 countries, all 7 continents and even outer space. TAIT's diverse group of clients include Taylor Swift, Cirque Du Soleil, The Metropolitan Opera House, NASA, National Geographic, Beyoncé and The Olympics.

Position Purpose

The primary responsibility of a Project Administrator is to help with many of the duties surrounding project management. They look after administrative tasks, which can range from completing project paperwork, maintaining budgets, scheduling meetings, sending invoices and interacting with clients. The Project Administrator will work alongside the Project Management team as a project partner, collaboration, and assistant to gather necessary information and support project completion. This is a task-oriented role, where attention to detail and the ability to multitask are keys to success.

Essential Responsibilities/Accountabilities The positions primary functions and responsibilities.
Assist the Project Manager in gathering all required documentation and information for accurate submissions Review and understand the billing requirements for each project outline in the contractual agreements and ongoing project needs Establish the project payment schedules/contracts, ensuring all information in the ERP/CRM system is accurate and maintained Manage the associated invoicing for all designated projects, ensuring the payment schedules are accurate and current Initiate invoices for any change orders or additional project costs Process and track all correspondence with internal and external Clients Create the initial set up of projects and job structure in Epicor Oversee the current contracts to enhance understanding and to ensure requirements are met. Collaborate with the management of customer project portals and information Follow up on Accounts Receivable collections and works with customers to get payments arranged Ensures all Epicor/CRM/ERP project information is accurate and current Set project goals and timelines for invoicing and admin actions needed for success Providing daily support to project team as directed by management. Monitor the ongoing progress with project and assist in resolving project issues Perform assigned duties according to the policies and expectations prescribed by the company.
To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.

Other duties may be assigned to meet business needs.

Management Responsibility

There are no management responsibilities associated with this role.

Competencies

Behavioral competencies that are critical to effective performance

• Communication - written and oral communication skills, public speaking, active/deep listening
• Attention Detail - organized, efficiency, proactive
• Decision-making- problem solving, analytical skills, creativity, collaboration
• Strategy creation- resource allocation, goal setting, planning
• Leadership- sense of urgency, shared learning, feedback, calm under pressure
• Team work- together, advocacy, enthusiasm, honesty

Minimum Qualifications

To perform the essential responsibilities, individuals must have the following level of education and experience, or equivalent combination. Additionally, the following certifications, knowledge, skills, or physical requirements are necessary for the position.

• This position requires two or more years of experience performing work in the role of Project Administrator or similar position.
• Prior background experience in construction invoicing
• Strong knowledge of business and manufacturing processes
• A college degree in a related field of study (business management, business administration) is preferred but not required for candidates with proven past work experience.
• Proficiency in Microsoft Office Applications: Word, Outlook and Excel
• Ability to read and understand contractual content

Working Conditions and Physical Effort

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is required to frequently walk, bend, climb, push, pull, twist, squat, stoop, and kneel each day. Specific requirements are:

• Must be able to stand for extended periods of time
• Must be able to lift or move 25 lbs.
• Must be able to carry 25lbs.
• Must be able to pull or push 50lbs.

Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions.

Work conditions of the role are:

• Work conditions may involve moderate exposure to unusual elements such as dirt, dust, fumes, unpleasant odors, and/or loud noises
• Work environment involves some exposure to hazards or physical risks which require following basic safety precautions
• Must be able to wear and properly utilize appropriate personal protective equipment (PPE) to work within or visit areas where required. This includes, safety glasses, reflective vest, ear plugs, steel toed shoes, and other PPE as required by the location