Corporate Administrative Assistant
- Expired: over a month ago. Applications are no longer accepted.
We’re Syzygy. We exist right at the convergence of the seemingly impossible—where energy and everyday chemicals are made from light instead of heat.
It’s called photocatalysis, and yes, that’s a crazy word, but it’s the crazy truth—we discovered a clean energy solution that can reduce carbon emissions. At scale, it’s easier-to-operate, cleaner—and cheaper than any other technology that makes chemicals better.
Which means more people will adopt it.
Changing the world doesn’t work until everyone can see how it works with their everyday reality. We’re pioneers of a practical solution that will save time, money and the earth—right now and in the future. Join a culture that’s rooted in a mission and vision that provides an answer. We strongly support diversity and love people with the ambition to try and make a big change in the world.
Job Summary: The Corporate Administrative Assistant will provide administrative and operational support to our CEO and other members of the Leadership team. This role involves heavy collaboration with senior management. This role focuses on administrative support, external event coordination, project management, and operations.
Organize and coordinate the CEO’s daily calendar—scheduling all appointments, coordinating logistics for speaking engagements and handling special event invitations; coordinate internal and external meetings, prepare agendas, take notes, and track follow-up action items.
Prioritize conflicting requests and needs and handle matters proactively, swiftly, and to completion while meeting deadlines.
Arrange complex and detailed travel plans and itineraries; coordinate agendas and compile documents for travel-related meetings and be proactive in understanding if there are any pre/post-travel and pre/post-meeting requirements that need to be done.
Maintain and update office phone list, email distribution lists, and other similar systems.
Serve as the first point of contact to answer, screen, and transfer incoming calls as well as greeting and assisting office visitors.
Responsible for general oversight of office building, both inside and out, maintaining an awareness of issues related to maintenance and cleanliness; Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, equipment repair
Monitor and maintain inventory of necessary office supplies; order supplies as needed to keep basic supplies stocked, and to fulfill special requests from staff.
An undergraduate degree or equivalent experience.
A minimum of five years’ experience in an administrative support role, preferably at the senior level.
Strong interpersonal skills; High level of professionalism; Superb organizational and time-management skills; Excellent computer skills; proficient or advanced skill in Microsoft Suite (Word, Excel, PowerPoint, and Outlook) and experience with data management.
- Competitive Salary
- Comprehensive Benefits (medical, dental, vision, life, and disability coverage)
- Career growth opportunities
- Friendly work environment
- Paid vacation/holidays
Syzygy Plasmonics Inc. is an equal opportunity employer.
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