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Import Export Specialist

Synectics Inc. Cambridge, MA
  • Expired: over a month ago. Applications are no longer accepted.

6 Month Contract Position (Possible Extension)


The Import/Export Specialist is responsible for the preparation and coordination of export and import shipping documentation as well as adhering to compliance policies and procedures for Pharma Science and Research and Development organizations. The position emphasizes managing Import/Export transaction requests and assisting management in the resolution of issues that may arise (during clinical study conduct), and includes interaction with customs brokers, freight forwarders and transportation service providers, and as necessary with government officials from Customs, FDA, USDA, Fish Wildlife and other participating government agencies.

Position Accountabilities:

• Assist in the creation and adherence of export and import compliance policies and procedures for the organization regarding Clinical Trial Material (CTM) and raw material shipments.

• Manage daily import and export transactions ensuring compliance to all US Government Laws and Regulations. This includes US Customs and Border Protection-CPB, USDA, FDA, Fish Wildlife, Public Health, Bureau of Industry and Security, DEA, FAA and possible other government agencies. Prepare formal responses for questions specific to imports or exports.

• Adhere to country specific standard operating procedures for importing/exporting clinical trial material and raw materials, including logistics, customs clearance and delivery cycle times.

• Continually track and maintain changes to regulations and define strategies to avoid potential conflicts.

• Liaise with in-country coordinators/CRO’s to establish standard import and export requirements for clinical trials, including export license determination.

• Help to maintain all international product data for development compounds: Country of Origin, Harmonized Tariff Codes, Export Commerce Control Number (ECCN), FDA product codes, NDA’s, IND’s for raw materials, chemical intermediates, and finished goods.

• Screen export orders for compliance with US Government denied party listings

• Verify shipment documentation of development compounds for proper valuation, classification, country of origin, and record retention.

• Instruct customs brokers and freight forwarders on how to handle the import/export transaction. Conduct post-entry review audits ensuring transactions comply with US import regulations. If incorrect, provide instructions for entry corrections. Help conduct performance assessments.

• Review contracts and task orders to ensure international distribution pathways are aligned with the import/export regulations and the business needs.

• Assist in CTM budget preparation and control activities by identifying customs duties and taxes.

Education, Experience, Behavioral Competencies and Skills:


• Minimum (4 years) experience in R&D material management/project planning/ clinical supplies including (2 years) experience in importing and exporting in pharmaceutical industry

• Bachelor’s Degree required, preferably in Business, Science or Law

• Strong working knowledge and understanding of the US Customs and Border Protection (CBP) regulations

• Expert knowledge of Title 19 Code of Federal Regulations (CFR) and Harmonized Tariff Schedule (HTS) of the United States

• Proven knowledge of the Export Administration Regulations (EAR)

• Familiar with Customs-Trade Partnership Against Terrorism (C-TPAT) and Importer Self- Assessment (ISA) programs and requirements for qualification

• Understanding of Automated Export System


• Computer database and spreadsheet experience

• Global Logistics experience

• A valid Customs License Broker License

• Export Compliance Officer certification

Skills and Knowledge

• Strong written and verbal communication skills

• Strong general business and business application knowledge

• Excellent training, listening, diagramming and documentation skills

• Promotes a spirit of cooperation, trust and respect within the team and with others

• Demonstrated ability to focus on project work and efficiently bring projects to completion

• Demonstrates independent troubleshooting and problem solving.

• Demonstrate problem solving and decision-making abilities

• Attention to details and strong analytical skills

• Leadership skills – ability to lead and train cross-functional project teams

• Strong ability to influence others and interpret government regulations

• Requires aptitude and potential to learn import and export regulations

Travel Requirements:

• Ability to drive or fly to various meetings/ client sites – limited overnight.

• Some international travel may be required.

• Approximately 5% travel.

Synectics Inc.

Synectics is one of the nation's foremost consulting firms, working with a client base that includes some of the leading institutions and Fortune 500 corporations in the United States. We seek to bring the most highly qualified professionals to assignments that they will find challenging and fulfilling. We also seek to justify our clients’ expectations that every Synectics consultant will bring the highest possible effort to their endeavors every day. Our success has depended on our consistent ability to achieve both of these goals. Synectics serves an extremely diverse client base which represents an equally diverse range of industries and institutions. The technologies we support have always been responsive to this extremely broad spectrum. In order to fully engage with this continually changing commercial and technological landscape, our employees must draw on their own varying interests, skills and backgrounds. This insight, reflected in our daily practices, has always been our fundamental strength as a company, and it continues to serve us well in all our efforts.


Cambridge, MA
02139 USA