Administrative Assistant

  Our Head Office started operations in 2014 to support a family owned restaurant and to manage a Real Estate portfolio. We are currently       looking for an Administrative Assistant to join our dynamic team at the Mississauga location (Airport & Steeles). 

          Job Description

·         Clerical duties such as data entry, photocopying, filing and faxing

·         Manage executive calendars and expense reports

·         Prepare correspondences, reports and presentations

·         Organize logistics for on-site and off-site meetings and events

·         Sort, process and verify invoices and other documents

·         Preparing, formatting, proof-reading and editing a variety of documents

·         General office duties will include answering telephones, responding to inquiries

·         Review, respond, and file emails on the Executives behalf

·         Maintain schedules, organize and attend meetings, and ensure the calendar is up to date and that the day is kept on track 

·         Make travel arrangements (both business and personal)

·         Interface with clients and staff and stand in for the Executive at meetings when required

·         Meeting and greeting visitors at all levels of seniority

·         Assist with a variety of life management tasks including running personal errands

Rental Property Management:

·         Dealing with property issues

·         Preparation of leases

·         Setting appointments

·         Screening candidates

·         Rental applications

·         Payments

Skills and Specifications:

·         Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)

·         MUST HAVE 1-2 years’ experience in an administrative assistant role

·         MUST HAVE  excellent knowledge of accounting

·         MUST OWN a driver’s license and vehicle

·         Knowledge of Punjabi/Hindi is an asset

·         Knowledge of QuickBooks is an asset

·         Self-starter who is able to anticipate needs and work independently with minimal direction Resourceful with the ability to prioritize, multitask

·         Should have excellent organizational skills and leadership qualities

·         The person should be enthusiastic about the challenges of the job

·         Shows independent judgment, discretion and diplomacy; high accountability

·         Proven ability to work under pressure with tight multi-deadlines and projects in a fast-paced environment

·         High level of customer service, energy, speed and accuracy

·         Excellent interpersonal skills and demonstrated ability to work effectively in teams

·         Strong work ethic and ability to work in an environment requiring discretion and confidentiality