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Finance Assistant

Suzanne and Walter Scott Foundation
Omaha, NE
  • Posted: over a month ago
  • Full-Time
Job Description

It would be impossible to live, work, or play in Omaha without experiencing the beauty and positive influences made possible by the Suzanne & Walter Scott Foundation. The Foundation was founded in 1990. It is a public charity as a supporting organization of the Omaha Community Foundation. The Foundation’s geographic area of emphasis is the Omaha metropolitan area (including Harrison, Mills and Pottawattamie counties in Iowa) and all of Greater Nebraska, plus causes outside that region in which the Scotts have had personal involvement.

The Foundation’s vision is to be a catalyst for change in the communities we serve. It seeks to have a significant impact on the capacity of the nonprofit sector to elevate opportunities for youth and raise a community’s quality of life now and well into the future.

The Foundation’s grant making activities and program-related investments center on developing youth to lead and solve problems and developing healthy, vibrant, and thriving communities.

We seek philanthropic partnerships with nonprofits that share our core values.

Behind each activity and investment in our community is the team of dedicated people working at the Foundation that make our efforts a reality. As we look to the future, it is imperative that the Foundation prioritize the support, development, and success of our Finance staff and operations with the addition of a Finance Assistant.

Job Summary:

We are seeking a Finance Assistant to support our growing organization.

This position provides a unique opportunity to join our team during a stage of growth to truly build scalability within our Finance department.

In this position you will use your organizational skills and expertise to ensure the Finance team is operating at its peak including, but not limited to providing a range of administrative support to the Director of Finance, coordination with internal and external stakeholders, and supporting various areas of finance operations.

Who You Are:

  • You are an Ambassador for the Foundation. You provide a professional and welcoming presence to positively represent the Foundation when interacting with employees, stakeholders, and among the Omaha community. You are committed to act with integrity, professionalism, and confidentiality as you deal with a wide range of areas under tight deadlines.
  • You are a relationship builder. You build trust and influence at all levels and are able to partner with others to support the Finance team. You are able to effectively, efficiently, and professionally communicate with all levels.
  • You thrive in details, managing multiple priorities, and completing projects. You like to work on multiple projects at a time, including reviewing the small details. You like to get things done and know how to rally teams and people toward a common goal. You need minimal direction and are able to keep track of priorities and tasks. You understand a project isn’t completely done until all i’s are dotted and t’s are crossed.
  • You are a lifelong learner. You hold a high bar for performance and understand staying on top of changing laws, regulations, and best practices is key to being able to deliver results. You understand that attention to detail is of the utmost importance in a Finance role. You stay on top of technology and tools available to help you do your job.

Primary Duties & Responsibilities:

  • Provides a wide variety of administrative support to the Finance Department. Manages the Director of Finance’s and departmental calendars to prioritize and resolve conflicts and to ensure all commitments and deadlines are met. Prepares responses, correspondence, meeting materials, schedules, and other forms of communications for the Department, including proofreading.
  • Assists the Department in entering journal entries, initiating bank transfers, distributing bank statements, and reconciling certain bank accounts.
  • Supports Accounts Payable processes when needed and acts as a back-up in the absence of Accounts Payable staff. Checks A/P batches for accuracy prior to submitting checks for signature. Audits A/P invoices/checks and requisition/expense reimbursement/purchase orders, etc. to ensure the Foundation’s policies are followed, as needed.
  • Assists with the monthly distribution of financial reports to all stakeholders.
  • Assist in annual budgeting, monthly forecasting, and administration of financial plans.
  • Assist in maintenance of accounts and ledgers in the accounting system.
  • Administrates the corporate credit card including issuing, cancelling, balancing and periodic reviews of the statements according to the Foundation’s policy.
  • Assists the Department in coordinating periodic activities as well as fact checks and resolving discrepancies.
  • Assists the Director of Finance in managing contracts and agreements including execution and renewal.
  • Organizes, updates, and maintains the Department’s confidential filing systems. Maintains the Department’s records in compliance with the retention policy.
  • Supports and coordinates Investment Committee meeting arrangements.
  • Performs standard office tasks such as answering telephones, filing, ordering of supplies, faxing and copying, and booking meeting rooms. Collects and opens mail addressed to the Department; forwards correspondence to appropriate staff for action.
  • Maintains positive relationships with other departments, consultants, financial institutions, and vendors.
  • Undertakes special assignments or projects on a wide variety of responsibilities as assigned by the Director of Finance.

Education and Experience:

  • Two years of college level studies required with a preference for business courses.
  • Experience and knowledge in accounting processes and systems preferred.
  • Experience in office procedures, data compilation and record maintenance preferred.
  • Advanced computer skills including the use of word processing, spreadsheet, e-mail, and accounting/finance programs desirable.

Suzanne and Walter Scott Foundation


Omaha, NE
68154 USA


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