Job Title: Clinical Contracts Associate - II
Duration: 06 months contract with potential to extend
Location: Foster City, CA 94404
Position will support financial management activities for Clinical Trial and other clinical operations contracts and spend within in Research and Development.
Clinical Trial and Operations invoice coordination: Invoice review, expense account coding, and review routing. Requires strong attention to detail, a high level of organization, and experience and aptitude to understand and utilize accounting systems. Development and management of excel spreadsheets and tracking tools. Review invoices for adherence to contract terms, budget and trend. Contact for Financial Planning & Analysis Group (FP&A) as well as Purchasing and Accounts Payable (AP). Solicit Monthly Confirmations from key Vendors, providing review and analysis as needed. Interact with key external vendors on invoice issue resolution. Provide research and reconciliation support to respond to vendor aging reports and vendor billing discrepancies. Has frequent contact with external customers in regards to payment issues. Supports Quarterly Variance Analysis process for vendor contracts. Management of accrual process for assigned projects with oversight from more senior staff members. Ability to review and understand contract structures and payment schedules. Demonstrates excellence in managing multiple projects. Demonstrates an ability to effectively interact cross- functionally. Maintain budget summary data, updates with budget v actual, expended to date, etc. Gain knowledge of clinical studies within functional areas –
changes, extensions, additions, etc. to understand cost fluctuations. Reviews, processes and tracks Purchase Orders.
Completes responsibilities in a timely, organized way. Identifies issues/problems and provides customary recommendations for solutions.
May focus on either contracts, or finance or both areas based on business need. Coordinates and ensures that monthly payment processes are completed accurately and on time. Review of vendor invoices and contract reconciliations for assigned projects.
Demonstrates excellent verbal, written, and interpersonal communication skills. Performs routine work without detailed instructions. Demonstrates proficiency in the use of complex budgeting & forecasting database tools.