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Project Coordinator

Sunland Asphalt
Phoenix, AZ
  • Expired: over a month ago. Applications are no longer accepted.
Job Description


Build your career from the ground up.

Come join our Award-Winning Team.

Sunland Asphalt & Construction, LLC. strives to recruit top talent and we are committed to help you grow both professionally and personally. We are confident you will find our Company a dynamic and rewarding place in which to work because here at Sunland Asphalt our vision is: 'To be the best place in the world to work.'

Voted as one of Phoenix Business Journal's 'Best Places to Work,' Sunland offers employees:

  • Competitive Weekly Pay
  • Paid Time Off and Holiday Pay
  • 401(K) with Employer Match
  • Tuition Reimbursement
  • Work/Life Balance and Community Involvement
  • Comprehensive Health Benefits including Health, Dental, Vision
  • Life/Disability Insurances
  • Award Winning Peers & Projects
  • And A Foundation Built on Safety


The Project Coordinator oversees the scheduling, staging, tracking, and reporting of the Division's daily activity and coordinates this activity with customers and Division employees. This position assists with getting work crews, equipment, and materials to appropriate locations according to customer requests, specifications or needs. The Project Coordinator also completes several administrative tasks for the Division.


  • Employee shall perform all duties and responsibilities with Sunland's Core Values at the forefront.
  • Must be an advocate of safety and follow safety policies and procedures.
  • Responsible for coordinating the Production Calendar with Superintendents and Production Manager.
  • Attends weekly production meetings and takes notes.
  • Finalizes split maps in conjunction with superintendents.
  • Coordinates communications between customers and departments including scheduling preconstruction meetings and addressing questions, problems, and requests.
  • Receives, prepares, and transmits work packet and budget assignments for subcontractor jobs from Superintendents, then enters work into production calendar.
  • Reviews initial job cost reports and attends division job cost meetings.
  • Maintains and updates revenue tracking process.
  • Communicates job completion dates to Accounting and Sales.
  • Acts as liaison between own division/supervisor and other departments, divisions, and external contacts.
  • Manages material and subcontractor invoicing process, including coding and routing for Superintendents, Project Managers and Production Manager.
  • Administers the inventory tracking program.
  • Works with the Safety Department and Superintendents to ensure employees have appropriate Personal Protective Equipment (PPE) available to them.
  • Manages crew uniform set up/cancellation, cleaning, and replacement process.
  • Participates in the in-bound customer service call rotation, enters appropriate information into company Customer Relationship Management (CRM) program.
  • Act as point of contact for Division employees.

  • May perform basic administrative and clerical functions, which may include filing, copying, binding reports, simple typing, etc.
  • Any and all other duties assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.


  • This position has no supervisory responsibilities.


  • Problem Solving/Analysis.
  • Customer/Client Focus.
  • Technical Capacity.
  • Personal Effectiveness/Credibility.


  • This position is considered a safety-sensitive position and is subject to the company's drug and alcohol policy, as well as all OHSA regulations.
  • All employees must wear the appropriate personal protective equipment (PPE).
  • Serves as a safety ambassador by complying with federal, state, and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards.

Physical Demands and Work Environment

  • This position operates at professional construction sites and in professional office environments, requiring the uses of standard office equipment, the ability to communicate verbally with others on site, in person and over the telephone, ability to read printed materials, signs, computer screens and directions, stamina to maintain attention to details despite interruptions, ability to lift, push, pull, carry, handle or feel objects, supplies, tools, machinery and/or controls weighing up to 50 pounds and reach with hands and arms; climb stairs and/or ladders; balance, bend, stoop, kneel, crouch, crawl, lift overhead, traverse around or otherwise position one's self around the required work and safety requirements to navigating and perform activities on various construction sites in a safe manner.
  • Will be required to work on project sites and operate vehicles, trailers, machinery, equipment, and other tools within local, state, and federal safety guidelines.
  • Will be required to work outside, frequently for long periods of time in all weather, including extreme hot and cold temperatures.
  • While working, the employee might be exposed to various chemicals, vapors, pollutants, virus or other air-borne pathogens, gases, uneven surfaces, loud noises, moving vehicles or machines and dust/debris.

Position Type/Expected Hours of Work

  • This is a full-time position. Occasional overtime may be required as job duties demand.


  • Minimal travel required with advanced notice.


Education and Work Experience

  • High School Diploma or GED required, Four (4) year degree a plus.
  • One (1) to three (3) years industry, administrative, and/or dispatcher experience preferred.
  • Strong computer, written and oral skills required.
  • Knowledge of DOT rules and regulations.
  • Strong critical thinking skills.
  • Must be fluent in English, i.e., must be able to speak, read and write English.

Certifications, Licenses, and Registrations

  • Passing a pre-employment drug and alcohol screening and background check is required.


Sunland Asphalt is an equal employment opportunity employer.

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Sunland Asphalt


Phoenix, AZ



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