Receive documents, maintain an automated logging system, remove and release documents as requested, maintain a record or master of copy holder s, and provide reproduction and distribution utilizing various tools and databases.
Front desk staffing service to provide visitor greeting, control, and administrative assistance.
Shall perform telephone services including answering incoming calls, forwarding of calls to the appropriate entities, taking and delivering messages, and addressing questions as required.
Maintain phone listings and point of contact information and make available via SharePoint and in other required locations and/or media.
Shall be required to operate central paging systems within covered/required buildings by receipt of phone and requests for paging personnel and, take messages for unanswered pages.
Shall perform conference room scheduling whether manually or via SharePoint, Outlook, or other digital means in use, and shall resolve scheduling conflicts as required by the customer/or organizational processes.
Shall provide conference room support by ensuring meeting supplies, equipment, and other needs are met
Shall support the visitor request process to ensure authorized and appropriate personnel are allowed access to buildings and spaces.
Shall perform badging assistance for visitors both external and internal
Shall provide escorts to visitors as needed including official visitors, vendors, maintenance and repair personnel, and others as required.
Shall support VIP tours and demonstrations by performing visitor control, badging and access, providing escorting and visitor monitoring, and in required cases participation in the actual tour/information sharing event.
Shall perform scheduling and organizing of meetings, events, and conferences including conference rooms and other spaces required to implement the activity.
Shall assist in planning and organizing meetings, tours, and other occasions by determining and documenting logistical requirements including the identification of events, locations, activities, and required items and elements.
Shall prepare and generate various meeting items including announcements, invitations, agendas, and other documents; and provide distribution of these items.
Shall perform meeting/event documentation by taking notes, minutes, and generating other forms of materials, as well as distribution and retention of the required information.
Shall support the preparation, request, and submission of travel-related documentation until approval to include travel orders, vouchers, visit requests, passports, and other required documentation and authorizations needed for travel.
Shall create property passes for removal of government equipment from NSWC Crane.
Shall provide a range of administrative functions in support of the Department, Division, Branch, Section, and Project requirements across the customer base.
Shall develop, deliver, and maintain records of correspondence including memos, letters, announcements, and other types of communique as required.
Shall perform document and form preparation, review, submission, and tracking.
Shall develop, disseminate, and manage presentations and briefing material.
Shall perform the distribution of information across organizations via paper documents, email, digital postings, and other means required.
1-2 years of experience as a Secretary/receptionist preferably in a federal/Government setup.
Proficiency in the use of computers and various standard commercial software packages used on-Center (e.g. Microsoft Access, Microsoft Excel, Microsoft PowerPoint, Microsoft Project, Microsoft Word, Microsoft Project, SharePoint, Adobe, etc.).
The member will utilize various systems for data entry and report generation such as Navy Enterprise Resource Planning (N-ERP), Access Enforcer (AE), Total Workforce Management System (TWMS), Wide Area Workflow (WAWF), PM Tool, Defense Travel System (DTS), Joint Personnel Access System (JPAS), Shop Workload Management System (SWMS), Management Software (MAXIMO), Integrated Product Data Management (iPDM), Joint Engineering Data Management Information and Control System (JEDMICS), Strategic Missions Technical Resource Center (STMTRC), and SharePoint. Members must be flexible to learn new systems if process changes occur or any new government on-line systems to support all programs.
Strategic Technology Institute provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws