Administrative Assistant Position with a Fast-Paced Firm
Stonefield Engineering & Design - Princeton, NJ Princeton, NJ
- Expired: over a month ago. Applications are no longer accepted.
Stonefield Engineering & Design, a full-service Professional Engineering and Consulting Firm, is recruiting an engineering administrative assistant. Stonefield is a growing company that seeks employees with enthusiasm and passion for the Stonefield mission: to provide unparalleled service and responsiveness to our clients. Candidates should be willing to work in a fast-paced, challenging and rewarding team environment.
Serve as a key point of contact for clients, review agencies and subcontractors in a professional, courteous and helpful manner.
Welcome/receive visitors, recruits, and clients upon arrival at the office.
Work collaboratively and cooperatively with various team members.
Maintain office efficiency and manage office equipment/supplies required to enhance productivity.
Prepare/draft a wide variety of correspondence and reports including memos/letters, technical documents, dictations, and other forms of correspondence.
Receive and file incoming letters, documents and e-mail correspondence.
Assist with billing administration and human resource tasks.
In addition, provide a wide range of administrative support services including schedule/coordinate meetings, research, techniques to improve efficiency, organize office resources, file preparation/organization, and management of the Microsoft Outlook “global calendar” and contact information.
Bachelor's degree preferred; 1-3 years of administrative experience preferred. Excellent computer skills including Microsoft Word, Microsoft Outlook, Excel, and PowerPoint, and electronic communications tools; organizational skills required; proven problem solving and interpersonal skills with experience providing administrative support in a high-profile environment with tact and diplomacy; attention to detail; proven ability to work with multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse client types; flexibility, adaptability and ability to work in a changing environment required. Overtime evening work related to special events and submission deadlines would be required.
Stonefield Engineering & Design - Princeton, NJ
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