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Administrative Assistant

Stivers Staffing Services Chicago, IL
  • Posted: 6 days ago
  • Other

Job Description

Chicago Marketing Firm is looking for an Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. The Administrative Assistant responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners

  • Handle and coordinate active calendars; schedule and confirm meetings

  • Prepare weekly meeting reports

  • Perform data collection and analysis

  • Make travel and accommodation arrangements

  • Screen and direct phone calls and distribute correspondence

  • Ensure file organization based on office protocol

  • Manage online marketing materials

  • Provide assistance to coordinate company marketing events & event planning

  • Design & maintain accuracy of in-house marketing collateral across all platforms

  • Assist with writing and proofreading internal and external communications

  • Review and edit written communications and marketing content

  • Assist in development and implementation of marketing campaigns

  • Communicate with various marketing media organizations to coordinate plans

  • Provide support to Sales and Marketing staff

  • Process contracts and addendums for sales and settlements

Required Qualifications

  • Minimum 1 year administrative assistance experience

  • Excellent knowledge of MS Office

  • Outstanding organizational and time management skills

  • Excellent interpersonal, oral, and written communication skills

  • Ability to manage multiple projects.

  • Ability to meet deadlines promptly.

  • Experience with project coordination/management.

  • Experience with direct marketing, marketing and/or fundraising preferred

  • Commitment to the mission, values, and goals of the Agency

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Stivers Staffing Services

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