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Administrative Assistant

Sterling Personnel Corpus Christi, TX
  • Posted: 1 day ago
  • $12 to $14 Hourly
  • Full-Time
  • Benefits: Vision, Medical, Life Insurance, Dental

Sterling Personnel is recruiting for an experienced Administrative Assistant for our client in Corpus Christi, TX. The Administrative Assistant is the first impression for this organization, so applicants must have a professional attitude, a courteous approach, and offer excellent customer service.

I.Job Responsibilities/Duties/Functions/Tasks: (List of responsibilities and essential duties, etc.)

  • Answer multi-line phone system daily, take messages and distribute calls to proper staff member.
  • Greet visitors to office.
  • Process a high volume of emails daily.
  • Manage information through company database.
  • Review documents for proper processing.
  • Screen applicant paperwork and make sure it was filled out correctly and be sure all documents are signed.
  • Manage all scanning and electronic filing for paper documents.
  • Let staff know when their appointments have arrived.
  • Verify I9 documentation, copy certificates/licenses/degrees, etc. & input necessary information info company database.
  • Maintain daily office forms and supplies.
  • Call vendors for service, when needed.
  • Sign for deliveries.
  • Take mail to post office as needed.
  • Prepare conference room for meetings.
  • Distribute faxes as they come in.
  • Buy Office Supplies.

II.Job Competencies: (List of skills, knowledge and abilities ex. communication, organizational skills, etc.)

  • Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

III.Work Requirements: (physical demands, or other requirements for the job)

  • This position will spend long hours sitting and using office equipment and computers and may also have to do some light lifting of supplies and materials from time to time.
  • Experience dealing with confidential information.
  • General knowledge of HR and payroll processing.

IV.Work Environment: (working conditions office, outside, etc.)

  • This position is working primarily indoors with a moderate noise level.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Sterling Personnel

Address

3833 S. Staples St. Suite N103 Corpus Christi, TX 78411
Corpus Christi, TX
USA

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