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Senior Executive Assistant to the CEO

Steele Recruiting
Saint Paul, MN
  • Expired: over a month ago. Applications are no longer accepted.
Job Description: Steele Recruiting, Executive Administrative Assistant Retained Search firm located in Minneapolis, Minnesota, specializes in Executive Administrative Assistant permanent placements for C-Suite and Senior Leadership Executives across the United States. With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism and maintaining confidentiality for every client and candidate. We are currently partnering with our trusted client APi Group, for a Senior Executive Administrative Assistant to the CEO, located in their beautiful corporate offices in New Brighton, MN. APi Group is a worldwide, multibillion-dollar company with nearly 13,000 team members, and leading provider of safety and specialty services in over 400 locations worldwide. They have a strong culture driven by entrepreneurial business leaders to deliver innovative solutions for our customers. As a family of companies working together, they value their leaders, at all levels. They believe that their success is dependent upon the individual, diverse, and collective leadership of each member of our team. At APi Group, the mission is clear: Building Great Leaders. They believe everyone at APi is a Leader. One of their core pillars of success is their distinct leadership development culture. They provide internally and externally developed, cross-functional development opportunities that are available to each one of our teammates, including the administrative team. Their culture of investing in leaders at all levels of the organization has created an empowered, entrepreneurial atmosphere. They value sharing knowledge and best practices across their entire organization. In this role as the Senior Executive Assistant to the CEO, you will support and be the right hand executive administrative business partner to the CEO at the highest level, who has responsibility for overseeing all operations of this global, publicly held Company. The ideal candidate is a self-starter with exceptional communication skills, meticulous attention to detail and creative problem-solving skills, proven experience working with a CEO and C-Suite executive teams, in a fast-paced and growing environment, with the ability to handle sensitive and confidential information with excellent judgment, diplomacy and discretion. What makes this opportunity Unique? Api Group is a growing, publicly traded company, with locations in 17 countries, serving more than 1.5 million customer sites in Asia Pacific, Canada and Europe. This Minnesota based company has been in business since 1926, and is now a multibillion-dollar company, keeping the small company atmosphere. You will be treated as the right-hand business partner to the CEO, where you will have the opportunity to master and showcase your executive administrative leadership skills, asked for your opinion, and leverage your strategic mindset through this partnership. PRIMARY RESPONSIBILITIES Extensive calendar management Extensive detailed travel planning and coordination, both domestic and international, commercial and private jet travel Meeting and event scheduling and coordination, executing project plans Creating internal and external correspondence on behalf of the CEO Process Executive invoices and expense reports Document and presentation design and development, and a variety of other special assignments Board of Director support in partnership with the General Counsel Providing leadership back-up support to other C-Suite executive administrative team Supervisory responsibility to a C-Suite Executive Assistant DUTIES AND RESPONSIBILITIES Independently handles administrative duties and projects to include, but are not limited to, composing general and executive correspondence, conducting research, and preparing reports Supports the APi Group Board of Directors through communication, calendaring, preparation and delivery of Board materials; organizes all aspects of in-person Board of Director meetings Availability to CEO during hours coinciding with international business as needed or requested, including emergencies Facilitates technology and materials for Earnings Calls and Annual Shareholder Meeting Coordinates investor and analyst meetings and materials Oversees the corporate travel program, charter program and corporate jet usage Act as CEO Administrative “thought partner” and communication air traffic controller Works with the CEO on charitable requests and events Provides support for the CEO's outside Board commitments ELT Meeting planning, and participation including minute taking Effectively handles complex calendar management and meeting and event scheduling Coordinates executive meetings by confirming meeting room availability gathering attendees' availability and / or making travel arrangements Plans CEO's corporate events to include site selection, correspondence, presentations, catering, travel, entertainment, welcome gifts Proofreads and reviews correspondence, reports, and marketing materials Develops and maintains procedures to ensure administrative duties and projects are completed in an efficient manner and within given deadlines. Documents procedures throughout the company as needed Organizes and maintains confidential files and records of the Company with a high level of confidentiality Possesses independent judgment and appropriate capabilities are necessary to represent the leadership team Assists with and, in some cases, initiates and completes reports and presentations for various internal and external meetings Performs analytical projects as requested Anticipates the needs of the CEO and acts accordingly Provides light personal assistance to the CEO as requested Manages corporate tickets to the Wild, MN Gophers, Vikings, Twins and Packers Other assignments as requested and required MINIMUM REQUIREMENTS Bachelor's degree from four-year college or university, and/or equivalent experience 5 or more years prior experience supporting a CEO, preferably of an international publicly traded company Ability to write effective, clear, and grammatically correct correspondence, representing the CEO Excellent communication skills, verbal, written and interpersonal Ability to maintain highest level of confidentiality Ability and willingness to learn and understand API Group market, customers, products, and supplier operations Ability to operate with a sense of urgency in a rapidly growing organization Independent judgment and appropriate capabilities are necessary to represent the leadership team Proactive and can work independently when assigned tasks and projects Ability to lead other Executive Assistants, mentor and partner with on an ongoing basis Experience operating in a high-profile executive assistant position that interacts with all levels of management including senior executives and Board members COMPETENCIES AND OTHER SKILLS Ability to coordinate with and support multiple independent team members - thinking ahead and anticipating needs Ability to work as part of an Executive Administrative team, with the ability to influence, impact and inspire others Must demonstrate excellent verbal and written communication skills Must be able to work independently and collaboratively as a team member Ability to meet multiple deadlines and priorities while maintaining a high level of quality and confidentiality Must demonstrate flexibility and adaptability to change, strong organizational skills with a process-improvement mindset and the ability to effectively prioritize workload High level of energy, quick learner and positive can-do attitude, comfortable working with confidential information PREFERRED EXPERIENCE AND EDUCATION Post-secondary education, or equivalent on the job experience desired Advanced PowerPoint, SharePoint and Teams skills are required Project planning and execution Private jet travel arrangements Experience with both Mac and PC interfaces is beneficial COMPENSATION Highly Competitive Executive Assistant to C-Suite compensation Medical, Dental, Vision, Life Insurance, Disability Short Term Disability Insurance Long Term Disability Insurance Accident Insurance Health Savings Account Critical Illness Insurance Flexible Spending Account Hospital Indemnity Insurance Employee Assistance Program 401(k) with Employer Match Voluntary Term Life Insurance Profit Sharing Plan Omada Employee Stock Purchase Plan Vitality Wellness Program PTO Bonus APi Group provides competitive compensation and benefits that support the total well-being of you and your family, as well as providing formal learning and development opportunities to continue building great leaders.APi Group is committed to complying with all laws prohibiting discrimination in employment and to providing equal employment opportunity to applicants and employees without discrimination on the basis of sex/gender, age, disability, race, color, ethnicity, religion, creed, national origin, military/veteran status, or other protected characteristics as defined by local, state, and federal law. In keeping with this commitment, APi Group will provide reasonable accommodations in the application process to otherwise qualified applicants with a disability.

Steele Recruiting

Address

Saint Paul, MN
USA

Industry

Business

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