Accounts Payable Representative

Summary/Objective

The accounts payable associate is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services. 

Essential Functions

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Processes invoices into accounting system.
• Processes mail daily for the department.
• Responsible for timely research and response to all vendor inquires.
• Responsible for researching and resolving discrepancies with any payables.
• Communicates with co-workers, management, customers, vendors and others regarding purchases.
• Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
• Assist in monthly accounting closings. 
• Prepares and reconcile vendor statements.
• Ability to work within a team environment and back up co-workers. 
• Conform with and abide by all regulations, policies, work procedures and instructions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Ability to problem solve effectively
2. Customer service and phone skills to talk to vendors and other employees
3. Responds to emails and phone calls in a timely fashion
4. Strong typing and verbal communication skills
5. Problem solving skills
6. Thoroughness and attention to detail

Work Environment

• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand and walk; Ability to sit for long periods of time at a desk.  Frequent use of hands to operate the computer and phone   

Position Type/Expected Hours of Work

• This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.

Required Education and Experience

• High School Diploma or equivalent
• Minimum of Two years previous experience within an accounting clerical or accounts payable position.

Preferred Education and Experience

• Associates or Bachelor’s degree in accounting.
• Previous experience in a high-volume payables department.
• Experience working in a distribution or supply chain environment.

AAP/EEO Statement

Stauffer Glove and Safety is an EEO/AA/Female/Minority/Veteran/Disability Employer - See more at: http://www.StaufferSafety.com/careers/ 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.