BARD07-11293-Records & Management Specialist I-Cheyenne
BARD07-11293-Records & Management Specialist I-Cheyenne
$19.58 - $25.23 Hourly
045-WYDOT-Highway Patrol - Support Services
10/4/2019 12:00 AM Mountain
Description and Functions
This position will have a broad authority to access multiple agency database systems in order to retrieve data and records for a variety of purposes.
Human Resource Contact:Johanna Anderson email@example.com 307-777-6109
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
+ Coordinates, oversees, evaluates and researches data; analyzes issues and coordinates the development of quality assurance by ensuring that data collections are in compliance with state statutes and federal reporting requirements.
+ Functions as the agency records and data custodian, and, as such has access to internal databases in order to facilitate the retrieval of records or data requested by the agency, other agencies, or the public.
+ Analyzes and researches data, and documents processes around data collection for state and federal requirements.
+ Serves as the designated public records contact pursuant to Wyoming State Statute 16-4-202(e).
+ Analyzes operating practices and procedures while preparing and structuring information and data.
+ Provides support to the division's data system by participating with the project team in the development of system requirements; providing technical support to division staff and users of the system; creating and disseminating reports; and public website management and maintenance, and may provide training.
+ Fulfills internal and external data and records requests.
+ Assists in the coordination of agency data collection activities.
+ Diagrams and assists in the coordination of agency data collection analysis.
+ Performs some software implementation and management.
+ Performs or assists in designing & developing databases for new implementation.
+ Develops customized reports from databases utilizing specialized software.
+ Coordinates installation, testing, and implements updates, of agency specific database software.
+ Performs a variety of tasks associated with the management, implementation, evaluation and retention of records and a records system.
+ Gives technical assistance, advice, and information to agency personnel, the public, and state and federal agencies regarding governmental and confidential records and data.
+ Analyzes records system and data to determine archival or micrographic needs.
+ Uses judgment and relies upon considerable knowledge of the subject material.
+ Consults manual of policy and procedure in order to ensure that actions to be taken are in keeping with laws or rules.
+ Compares data from several sources to assure accuracy of report statements, descriptions, or phraseology.
+ Gives and receives information requiring some judgment or discretion regarding current and specific business of the work unit, by telephone or by direct personal contact.
+ Reviews record-keeping practices; designates retention periods for records in accordance with laws, policies and program objectives; periodically retrieves obsolete material from files, according to instruction, and routes retrieved material for destruction or other destination.
+ Creates presentations.
+ Identifies, manages, and protects the integrity of all state records regardless of media or creation for Wyoming states agencies and the public.
+ Provides access in the timeliest manner at the appropriate cost
+ Ensures final disposition for records that have met their legally approved life cycle.
+ Inform and educates constituents of records and information management needs.
+ Assists agencies in performing a risk assessment by identifying and prioritizing risks related to records.
Preference will be given to applicants with experience working with evidence in law enforcement.
+ Knowledge of research, statistical and data gathering techniques, interpretation, analysis, information management and maintenance.
+ Knowledge of physical and computer security measures and issues, as they relate to property and evidence storage.
+ Knowledge of intra-government practices, as they relate to the integrity of the appropriate management of property, evidence and related documentation.
+ Knowledge of property and evidence inventory management to track the non-consumable items in the custody of the Wyoming Highway Patrol.
+ Knowledge of inventory management.
+ Knowledge to develop, prepare and maintain court petitions, exhibits, and disposition orders for attorney review.
+ Ability to provide courtroom testimony.
+ Knowledge of inventory and audit management.
+ Ability to understand and work within organizational structures and adhere to federal and state laws, policies, procedures, and guidelines.
+ Ability to work independently, organize time and work cognizant of critical deadlines.
+ Ability to gather information to accurately assist the public, law enforcement and attorneys.
+ Ability to research and review proposed rules, regulations, programs, policies, and activities.
+ Competent in oral and written communication.
+ Competent in using computer, hardware, software and peripherals
+ Competent in Word, Excel, PowerPoint, Adobe Pro, basic computer programming and database development skills.
Bachelor's Degree(typically in Records or Data Management)
0-1 year of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
Education & Experience Substitution:
3-4 years of progressive work experience in (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Clerk
Certificates, Licenses, Registrations:
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
+ Ability to travel.
+ Ability to work flexible hours, including occasional evening and weekend work.
+ Ability to work on several projects concurrently.
+ Ability to lift heavy objects and equipment weighing 25-35 pounds, but occasionally up to 100 pounds.
+ Ability to work for extended periods of time in inclement weather.
+ Ability to walk, stand, stoop, crawl, kneel, climb and push/pull objects.
+ FLSA: Non-Exempt
+ Must have a valid Driver's License.
+ EVerify: WYDOT uses EVerify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about EVerify, including your rights and responsibilities.
045-Department of Transportation - WYDOT-Highway Patrol - Support Services
Click here to view the State of Wyoming Classification and Pay Structure.
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
There are many benefits to living and working in Wyoming. Beautiful country with wide open spaces and clean air, great recreational opportunities, and no State income tax to