Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
This position will be based at a DOC Central Office and will process payroll bi-weekly. Prepare bi-weekly payroll maintenance (AP-63's, AS-47's, Leave Adjustments & Positive/Negative Adjustments. Maintain approximately five hundred (500) employee's service records (accrual/usage of vacation, sick, personal & comp. time). Record all overtime payable hours and prepare bi-weekly overtime breakdown report. Responsible for tracking all family medical leave, military leave & special sick. Create and maintain approximately five hundred (500) payroll files and purge terminated employees' files. Prepare storage in accordance with the retention schedule for payrolls that have been audited annually by State Board of Accounts. Act as the liaison between facility/employee and Central Office. Provide essential training for facilty employees on proper completion of payroll documents.
Maintains agency financial and official records. Exercises some inventory control and assists in budgetary control for the agency. Authorizes payments of vouchers or prepares vouchers. Audits transactions, posts and processes encumbrances and expenditures. Calculates, monthly, quarterly, and yearly financial reports and ensures accuracy. Performs all other related work as required.
- Reconciles accounts and subsidiary ledgers with general ledger;
- Posts transactions to cost summary journals;
- Prepares a variety of accounting and financial reports from the accounts maintained;
- Prepares, corrects and adjusts entries prior to closing accounts;
- Analyzes procurement activity and disbursal of funds and assists in the preparation of program area budget requests;
- Reviews accounts to ensure availability of funds before encumbrances and advises supervisor if account balance is not in agreement with State Auditor’s Office;
- Ensures all contractual obligations are fulfilled prior to payment to vendors for services or purchases;
- Secures specifications and requisitions for purchases of equipment, furniture and supplies;
- Monitors flow of appropriated funds;
- Supervises lower-level accountants or account clerks;
- Monitors verification and editing of ledger input to computerized accounting system for the specific program area;
- Recommends changes in accounting policies and methods and assists in developing accounting procedures;
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
Two (2) years full time clerical experience in accounting, bookkeeping, finance, business administration or related area. Accredited college training may substitute for the required experience with a maximum substitution of (2) two years in the areas of accounting, business administration, or finance or a related area.Completion of accredited vocational or business school training in any one of a combination of these areas may also substitute for a maximum substitution of two (2) years.
Requires knowledge of bookkeeping, auditing, department functions and office procedures, operation of office equipment, including PC. Proficiency with Peoplesoft. Ability to work under pressure, to practice courtesy and professionalism. Ability to maintain confidentiality, excellent oral and written communication skills. Eligibility to be bonded and ability to accurately handle money and finances.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Four (4) medical plan options (including RX coverage) and vision/dental coverages
- Wellness program (offers eligibility into a discounted medical plan)
- Health savings account (includes bi-weekly state contribution)
- Deferred compensation account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- Group life insurance
- Employee assistance program that allows for covered behavioral health visits
- Paid vacation, personal and sick time off
- Competitive leave policies covering a variety of employee needs
- 12 company paid holidays, 14 on election years
- Qualified employer for the Public Service Loan Forgiveness Program
- New Parent Leave
If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer