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HR Generalist

StarrTrax Elk Grove Village, IL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The HR Generalist position supports the goals of the company through the effective utilization and support of its human resources. Key functions include Staffing, Payroll, Performance Management, Benefits Administration, Employee Relations and Recordkeeping.

Duties and Responsibilities

Staffing Management

1. Assess recruiting needs by collaborating with department managers in accordance with anticipated replacements, turnover trends, and analyzing sales, productivity and payroll data to optimize staffing levels

2. Conduct recruiting and selection activities by updating job descriptions, internally recruit through employee referrals and bulletin-board posting, and externally recruit utilizing web-posting sites, and employment agencies

3. Coordinate with immigration lawyers when applying for applicant’s work visas by providing various documents, signatures, job descriptions, pay information and all related fees

4. Conduct selection activities by assessing specific job qualifications, such as driver license status, interviewing, verifying references and background, drug tests, and screening for further department manager assessments

5. Conduct onboarding activities by assisting new-hires with I-9 forms, W-4 forms, emergency contact forms, introducing to other associates and departments, review of policies, handbook, job description, performance reviews and other items on Orientation Checklist


Payroll Management

1. Set up employees in Ulti Pro HRIS/Payroll and Ulti Pro Time Management systems by entering their personal information, emergency contacts, job and pay status information, work schedules, and update as needed

2. Perform weekly and bi-weekly payroll processing by verifying time-sheet punch details and attendance accuracies, editing punches and attendance statuses, importing time sheets into Ulti Pro Payroll, processing other payroll transactions as needed, submitting payroll to Ulti Pro, and printing paystubs for distribution to employees

3. Perform monthly commission payments by collecting sales information and calculating each sales rep’s commission amounts


Performance Management

1. Maintain job descriptions by conducting job analysis activities and writing or editing job descriptions as part of the annual employee performance review processes, or as needed

2. Facilitate the annual performance review cycle and processes by sending reminders to department managers, providing forms and guidelines, and collaborating with department managers on various employee performance issues and documentation as needed

3. Assist department managers with disciplinary and termination processes by facilitating conversations about employee job performance and conduct, rules or policy interpretations, documentation, and meetings with affected employees

4. Participate in accident or injury investigation meetings by interviewing employees, writing notes and reports, arranging for drug and alcohol tests, and updating new-hire training protocols from lessons learned as needed


Benefits Administration

1. Administrate health insurance benefits by providing orientation information and enrolling employees, facilitating open enrollment programs, supporting employees with claim issues, maintaining HRIS records, ensuring COBRA notices are delivered, and preparing government-required reports

2. File 401k plan records, when applicable.

3. Process Short-Term and Long-Term Disability claims by providing employees with forms and instructions, completing the employer portion of the forms, and facilitating communications with insurer

4. Process Unemployment Benefits Claims and Workers Comp Benefits Claims by completing application forms, communicating with agencies, responding to requests for information from agencies and disputing claims as needed

5. Process federal and state FMLA claims according to policy by completing forms for employees, receiving forms back from employees’ health-care providers, communicating granting of FMLA status to employees, and monitoring leave dates (if applicable)

6. Submit Workers Comp claims to insurance carriers by completing forms and reporting claims, maintaining files on each claim, and maintaining correspondence with carriers as needed


Employee Relations

1. Provide general employee communications related to policies, procedures, events, benefits, etc., by distributing memos, holding meetings, and posting on bulletin boards

2. Assist in policy and procedure creation by editing current or drafting new documents, in collaboration with relevant managers

3. Manage employee grievances or dispute resolutions by receiving and documenting reports, conducting investigations, facilitating mediation meetings, seeking guidance from employment attorneys and HQ HR

4. Facilitate annual harassment prevention training programs by conducting training meetings with selected groups of employees and arranging for other groups of employees to take training online



1. Maintain employee personnel files, for both active and terminated employees, by ensuring they are confidentially secured

2. Maintain I-9 forms for both active and terminated employees, by ensuring they are confidentially secured and available for inspection by authorized persons

3. Maintain employee qualification files for those in selected positions by including relevant drug tests, driving tests, and other operator tests for each relevant employee

4. Maintain Workers Comp and injury-event files, Auto Accident investigation files, Family & Medical Leave Act event files, by filing in individual event files, in confidentially secured locations

5. Maintain OSHA records by completing OSHA forms, submitting annual reports online, and posting annual summary report


Minimum Qualifications

Prior Experience: 2 or more years’ experience performing staffing, payroll, benefits, employee relations, performance management functions

Education/Training: Associate’s degree plus additional training or education in HR or business administration

Other Knowledge, Skills and Abilities

1. Knowledge of HR administration principles and practices

2. Knowledge of federal, state and local employment laws

3. Skill at using Microsoft Word, Excel and PowerPoint

4. Skill at using Ulti-Pro HRIS, Payroll and Time Management software

5. Ability to use PCs, smartphones, fax/copiers, company phone system and other office equipment

6. Ability to organize time, projects, plans, goals, and all work files

7. Ability to communicate and document clearly and accurately

8. Ability to conduct investigations of issues impartially, thoroughly and consistently

9. Ability to earn and maintain the trust, confidence and respect of all employees and outside parties

10. Fluent in written and spoken English language



Elk Grove Village, IL