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Receptionist + Administrative Assistant

Starlit Staffing Virginia Beach, VA
  • Expired: over a month ago. Applications are no longer accepted.

We are looking to fill two administrative roles by people who believe work makes a difference - through being ambitious and committed to the tasks at hand. These openings are for a Virginia Beach-based software development firm that prides itself in allowing for a great deal of autonomy for all team members. Essentially, your primary objective will be to assist in the growth and management of the business.

Pay Rate For Admin Assistant Opening: $16.25 per hour (starting)
Pay Rate For Receptionist Opening : $15.75 per hour (starting)
Comprehensive Benefits: Medical Plan, Health Savings Account in addition to...

  1. Paid Time Off, Company Paid Holidays, Paid Time Off Cash-In
  2. 401(k)plan with matching contributions

The admin will act as a liaison between developers, external contacts and coders in addition to:

  • Data entry into ERP of software orders, purchasing instructions, and other items to be entered at the request of the development team.
  • General clerical duties (maintaining records, receiving, preparing, and verifying documents; typing, filing, faxing, and photocopying (requiring a basic knowledge of proper office procedures).
  • Document management: Storing, organizing, retrieving, and sharing documents utilizing OneDrive.
  • Scheduling and coordinating meetings, interviews, and events as assigned, including arranging for meeting rooms both on- and off-site.

The receptionist role will involve extensive phone contact with business and individual clients in addition to:

  • Greeting clients and prospective clients in a friendly and sincere manner, making them feel comfortable when they visit the office.
  • Answering, screening and forwarding incoming phone calls
  • Providing basic and accurate information in-person and via phone/email
  • Maintaining common areas, copiers, printers, lunchroom, conference room
  • Ensuring reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Work Environment: A spacious office with a truly tech-driven vibe located at 800 Seahawk Circle, where integrity, customer focus, and diversity & inclusion, are what makes up the fabric of it's culture.

What we want:

  • On a personal level, you should be very detail-oriented, super friendly, organized, and outgoing
  • Admin opening requires 1-3 years of experience as an administrative assistant, expense reporting & client relations experience
  • Exceptional customer service skills over the phone, as well as with customers in the office and with internal personnel
  • Detail oriented, logical, and methodological approach to problems
  • Strong information gathering and analysis skills.

For the admin role, you must be available 8:30 am to 5:00 pm, Mon-Fri.
For the receptionist role, you must be available 9:00 am to 5:30 pm, Mon-Fri.


*Administrative Assistant may also be responsible for coordination/planning and execution of special events and conferences for company outings, department and/or office events. You may also be preparing meeting materials, preparing and distributing minutes or other follow-up materials, and similar tasks. Faxing, Scanning, Copying, Printing, collating materials for employees as needed.

Starlit Staffing

Built on an unwavering philosophy is based on caring about people: our applicants, our employees, our clients, and our staff. Starlit's recruiting teams are made up of senior-level industry veterans who understand what success looks like. Our business can only be described as a place where the best and brightest would be free to reach their full potential, and where the most brilliant and passionate outlaws would happily choose to spend their entire careers. See how we are building a happier workplace, one placement at a time.

Address

800 Seahawk Circle, Virginia Beach, VA 23452
Virginia Beach, VA
23452 USA

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