Bilingual Administrative Assistant

We are a manufacturing company offering exceptional benefits and a commitment to providing opportunities for growth and advancement. We are currently seeking a Bilingual Administrative Assistant to join our team. This position plays a crucial role in ensuring smooth office operations, managing paperwork related to BOLs and inventory, and supporting the overall administrative functions of the company. Offering up to $70K!

Responsibilities:

Coordinate administrative tasks:

• Perform data entry, record keeping, and document management to maintain accurate and up-to-date information.
• Assist with the organization and filing of documents for easy retrieval.

Supervise office assistants:

• Provide guidance and support to office assistants, ensuring their tasks are completed efficiently and effectively.
• Foster a positive work environment and encourage teamwork and collaboration.

Handle BOLs paperwork:

• Manage the processing, tracking, and filing of Bills of Lading (BOLs) to ensure accurate documentation.
• Collaborate with internal teams to gather necessary information and resolve any discrepancies.

Manage inventory paperwork:

• Oversee inventory control and forecasting, ensuring accurate inventory levels and timely replenishment.
• Maintain proper documentation related to inventory, including purchase orders, receipts, and inventory counts.

Maintain relationships with vendors and service providers:

• Communicate with vendors to ensure timely delivery of supplies and equipment.
• Negotiate contracts and monitor service agreements to ensure cost-effective facility management.

Assist in production coordination:

• Work closely with production teams to coordinate schedules, aligning them with customer demands and deadlines.
• Provide administrative support to ensure smooth production processes.

Qualifications:

• High School Diploma; Bachelor's Degree in Business Administration preferred.
• Bilingual proficiency in English and Spanish.
• Minimum of 3 years of experience in office management or administrative roles.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, to effectively interact with team members and external stakeholders.
• Detail-oriented with a focus on accuracy in data entry and record keeping.
• Strong problem-solving and decision-making skills to address day-to-day operational challenges