Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.
Your Opportunity Your role will be to provide fully qualified administrative support to our Charlotte, NC team. Your Key Responsibilities Handles all incoming calls and greets visitors. Prepares correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications and contracts.
Organizes, attends and minutes meetings including the coordination and tracking of action items and deliverables. Creates and maintains project plans, schedules and deliverables. Processes expense reports, invoices, orders, timecards etc.
Manages calendars, schedules meetings, books meetings rooms. Coordinates travel itineraries and arrangements. Assists with document control including filing and archiving.
Assists with new hire onboarding and employee separation. Assist with office maintenance. Performs other administrative duties as required.
Your Capabilities and Credentials Excellent written and verbal communication skills. Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent assignments Ability to work effectively under pressure in a fast-paced environment. Must be willing and able to take initiative when needed.
Ability to deal with difficult situations and/or people with professionalism. Present a positive and professional image of the office to all visitors, suppliers, inquiries and other persons. Proficiency in MS Office Suite.
Education and Experience High School Diploma with minimum of 5-6 years experience; or Post secondary degree in related field with minimum of 2-3 years experience; or equivalent combination of education and experience. Position will primarily work in an office setting. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.