**Administrative Assistant I (54229)**
+ Job Type:Full Time
+ FTE/Bi-Weekly Hours:1.0/80
+ Hours in Shift:8
+ Location:Livermore, CA
Job Summary This paragraph summarizes the general nature, level and purpose of the job.
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patients rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
Answers, screens and transfers inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintains electronic and hard copy filing system
Retrieves documents from filing system
Handles requests for information and data
Resolves administrative problems and inquiries
Prepares written responses to routine enquiries
Prepares and modifies documents including correspondence, reports, drafts, memos and emails
Schedules and coordinates meetings, appointments and travel arrangements for managers or supervisors
Prepares agendas for meetings and prepare schedules
Sorts and distributes incoming correspondence
Maintains office supply inventories
Coordinates maintenance of office equipment
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
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Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent
Experience: 2 years of office and/or administrative work experience
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
Familiarity and knowledge of computer skills and relevant software (Microsoft Office applications such as Outlook, Excel, Word and PowerPoint)
Familiarity and knowledge of operation of standard office equipment (telephone, copier, fax machine, etc.)
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Knowledge of principles and practices of basic office management
Ability to demonstrate business communications skills (verbal, written, listening, reading)
Ability to follow standard operating policies and procedures
Ability to demonstrate information gathering and information monitoring skills
Ability to plan and organize
Ability to prioritize tasks
Ability to assess and solve problems
Attention to detail and accuracy skills
Ability to demonstrate customer service skills
Ability to work in a team environment
SHC does not discriminate on the basis of Ancestry, Age, Color, Disability, Genetic information, Gender, gender identity, or gender expression, Marital status, Medical condition, Military or veteran status, National origin, Race, Religion, Sex, and Sexual orientation.