Administrative Assistant
Springfield Urban League
Springfield, IL
- Expired: January 31, 2023. Applications are no longer accepted.
SUMMARY: Administration support is key to the efficient operation of a department or company. The Administrative Assistant will provide administrative support to for all programs of the Workforce and Empowerment Center. Support includes advanced clerical tasks, minutes recording and distribution, scheduling/reservations and bookings for a variety of functions, document production, creation and distribution and backup reception and purchasing.
ESSENTIAL FUNCTIONS:
QUALIFICATIONS:
BENEFITS:
The Springfield Urban League, Inc. is an Equal Opportunity Employer.
ESSENTIAL FUNCTIONS:
- Oversee general operations of the Workforce and Empowerment Center.
- Act as the point of contact between the executives and internal/external clients.
- Act as the first point of contact at an assigned facility (e.g., answer phones, greeting and directing guests, ensuring facility safety).
- Perform administrative, planning, and organizational tasks that support the Executive Office.
- Undertake the tasks of receiving calls and routing correspondence.
- Manage administrative programs and the timely and accurate submission of reports.
- Schedule office activities, events, and meetings, internal and external.
- Organize and Coordinate Training Events .
- Prepare Conference & Training Rooms.
- Setup and organize travel arrangements.
- Ensure cleanliness of administrative offices (e.g., conference and break rooms).
- Schedule and attend meetings (as requested) to benefit Agency relations.
- Perform other duties (personnel and general) as designated or assigned.
- Produce reports, presentations, and briefs.
QUALIFICATIONS:
- Associates in Business Administration preferred. A minimum of 2 years of experience is required.
- Complete comprehension of office management systems and procedures.
- Excellent knowledge of teleconference platforms (Zoom, Microsoft Teams, Skype, etc.)
- Excellent knowledge of Microsoft 365.
- High-level verbal and written communication skills.
- Discretion and confidentiality.
- Exemplary planning and time management skills.
- Must have reliable transportation.
- Knowledgeable and proficient computer skills with a willingness to expand.
- Ability to organize time and materials effectively.
- Ability to type and file with accuracy.
- Ability to multitask and prioritize daily workload.
- Must have a positive attitude toward receiving directives.
BENEFITS:
- Health Insurance
- Dental Insurance
- Life Insurance
- Retirement Plan
- Paid Time Off
The Springfield Urban League, Inc. is an Equal Opportunity Employer.
Springfield Urban League
Address
Springfield, IL
62703
USA
Industry
Business
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