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Project Coordinator

Sphere Recruitment Solutions Barrie, ND

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Project Coordinator

Sphere Recruitment Solutions is looking for a Project Coordinator to fill a new position with one of our clients in the property management industry. The project is located in Barrie, so the successful candidate should live within 30 minutes of Barrie.

Key Responsibilities

As a member of the project management team, the key responsibilities of the Project Coordinator include but are not limited to:

  • Coordinate, organize and attend all meetings with consultant team, client, Municipality etc.
  • Support the consultant team on technical and non-technical relates items
  • Prepare standard progress reports for the client
  • Quote and tendering coordination hiring consultants
  • Prepare and track milestones dates throughout Re-zoning, site plan, permit, construction and occupancy phases
  • Track consultant team deadlines
  • Liaise with project advisor
  • Work closely with finance lead to review budget vs. actuals, pre and post construction
  • Support the preparation of the overall financial proforma
  • Assist the team with overall project performance including cost, schedule, quality and project status.
  • Develop and maintain excellent relationships with sub trades, project managers, engineers, architect, cost consultants and assigned construction manager
  • Report on change order processes, including pricing, negotiating, processing and assessing cost and schedule impact prior to reviewing with the Project Manager
  • Administrating RFI and shop drawing process review and approvals
  • Develop performance status reports for the Project Manager regarding cost forecast, schedule and safety.
  • Plan and update project timelines, milestones, deliverables, and micro-deliverables using the appropriate software tools and/or PM methods.
  • Assist the Project Manager with issuing subcontracts and monitoring their progress.
  • Assist the Project Manager with establishing project safety & environment programs and providing proactive leadership
  • Enforce contractual responsibilities with subcontractors and provide direction on design/build decisions on site
  • Involved in all facets of project closeout, including archiving documents, maintenance / warranty manuals, deficiencies and warranty work.
  • Closely monitor the efforts and billing of third-party workers, such as consultants, contractors, and other specialists.
  • Other assignments within the scope, spirit and purpose of the job as reasonable requested from time to time by management


  • 3 – 5 years in Procurement and Project Management experience a MUST.
  • Site Management, Construction and Property Management background.
  • Familiar with RTA, OBC and ESA.
  • Experience in Bluebeam and MS Project an asset
  • Change Management experience
  • Detail oriented.
  • Customer service oriented.
  • Able to manage time effectively – deadline oriented a MUST.
  • Expertise in MS Project software, MS Suite, Excel
  • Exceptionally strong communication skills – both verbal and written
  • Travelling will be required within Central and Southern Ontario – reliable transportation, valid drivers license is a must.

Sphere Recruitment Solutions


Barrie, ND



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