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Senior Business Analyst - $65K-$105K - SENIO01806

Sound Transit Seattle, WA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description: GENERAL PURPOSE: Under general direction, the Business and Labor Compliance (BLC), Senior Business Analyst coordinates and administers BLC division initiatives and projects, performs business and process improvement analysis and supports the implementation of the department’s business and organizational plans, processes and methods. The BLC Senior Business Analyst performs the full range of analytical, research and problem solving duties and participates in the development, implementation, and administration of assigned projects for the BLC office; coordinates resources, outreach event details, planning activities, communication and coordination of work activities, and facilitates exchange of information between Agency staff, consultants, the Diversity Oversight Committee, local stakeholders and the public during all project phases; interprets processes and handles sensitive materials; negotiates solutions and develops recommendations with Agency policies. Assists with allocating department budget resources in line with department goals and objectives; provides reporting on both the DBE and PLA data; complies predictive reporting; provides input and guidance into developing processes, policies and procedures for department functions; and performs projects as assigned by the Deputy Directors. ESSENTIAL FUNCTIONS:The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Develops and coordinates division initiatives and projects; takes assignments from original concept through final implementation.• Manages the BLC policy and procedure process for all BLC and related programs, including all financial processing in conjunction with Procurement/Contracts and Finance.• Processes and ensures agency invoice policies are followed on all new programs including the numerous workforce initiative programs.• Reviews and provides lead support and coordination on diversity analysis documentation, DBE/SB goal setting, memorandums, strategic planning meetings and other high level materials; as well as manage specific project related tasks as directed.• Works with BLC management and staff to formulate, implement and sustain effective programs, procedures and process improvements. Oversees and assist in all department travel.• Sponsorship compliance writing- Drafting justification memos of improved quality that will better explain our sponsorship needs while making the sponsorship hold more strongly under the scrutiny of auditors.• Works to research and create better branded, marketing reporting of department information, data and metrics through existing and new department reporting mechanisms to a variety of audiences.• Team lead on the development and updating on both the intranet and public website of BLC.• Assists with the administration of the BLC department budget, assisting BLC management with inputting departmental budget and staffing requests and forecasts.• Oversees a variety of all BLC presentations related to projects and department metrics; works with management staff to ensure reports and presentations are completed according to Agency standards and in a timely manner; coordinates directly with Deputy Directors and department management to review and finalize materials.• Develops and maintains effective systems to manage BLC records, communications and efficient intradepartmental collaboration and coordination (e.g. HUB, Network drives, SharePoint etc.).• Supports the BLC management in department space planning efforts, vendor contracts, procurement processes, staff retreats and other functions critical to the department.• Manages and leads projects in assigned area of responsibility; develops and manages project specific scopes and schedules; interfaces and works cooperatively with other Agency departments to support Agency wide programs. Tracks updates to the BLC Master Contract log.• Provides Division level office management; oversees the department and Agency policies and procedures and ensures there is a well-managed and organized/functional office environment; tracks, prepares written correspondence and department reports; schedules meetings; and coordinates a variety of other administrative functions within the department division.• Event coordination- Designing sophisticated targeted communications and detailing registration records. Prepping for the events with branded signage, name tents, badges and sign-in sheets. Initiating and tracking registration. Coordinates and attends high level annual outreach events (Regional Contracting Forum, Business after Hours) both to assist in their coordination and to represent the department. Assists in all outreach meetings.• Collaborates with BLC to coordinate allocation of department resources, and implementation of plans and programs in-line with department goals and objectives and agency values; assists with special projects; interfaces with department staff to ensure effective communications of department• Demonstrates Sound Transit’s Values in every interaction.• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.• It is the responsibility of all employees to integrate sustainability into everyday business practices.• Other duties as assigned. MINIMUM QUALIFICATIONS: Education and Experience:Bachelor’s Degree in Business Administration, Communications or closely related field and five years of experience in performing department office management, research, and analytical duties and/or experience providing high level project/program support to executive level staff; OR an equivalent combination of education and experience. Required Licenses or Certifications:None. Required Knowledge of:• General knowledge of transportation industry, and/or Small Businesses, including Disadvantaged Business Enterprise (DBE), Title VI and Labor Compliance programs.• General principles, practices, and procedures of marketing, business administration and public administration.• Customer service and public relations methods and techniques.• Project and contract management principles and practices.• Work organization and office management principles and practices.• Methods and techniques of data collection, research, and report preparation.• Principles and applications of critical thinking and analysis.• Principles and practices of budget administration.• Principles and practices of record keeping and records management.• Pertinent federal, state, and local laws, codes, and regulations.• Principles of business letter writing, presentation and report preparation.• English usage, spelling, grammar, and punctuation.• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases. Required Skills:• Proficiency utilizing personal computer software programs affecting assigned work and in compiling and preparing spreadsheets and reports.• Establishing and maintaining effective working relationships with other department staff, management, vendors, outside agencies, community groups and the general public.• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them to staff and management.• Participating in the management of assigned projects or project areas.• Using technical concepts and general project management tools and techniques to effectively coordinate a project and solve complex problems in creative and effective ways.• Collecting, evaluating, and interpreting information and data from multiple sources.• Conducting research and analysis and providing appropriate recommendations based on findings.• Participating in the development and administration of policies and procedures.• Preparing clear and concise analytical, administrative and financial reports.• Interpreting technical information for a variety of audiences.• Assisting with budget preparation and administration.• Coordinating projects with multiple tasks and re-prioritizing as needed.• Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, Agency staff, or other agencies on sensitive issues in area of responsibility.• Responding to inquiries and in effective oral and written communication.• Working collaboratively with other departments, Agency officials, and outside agencies. Physical Demands / Work Environment:• Work is performed in a standard office environment.• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 25 pounds.• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required. Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proce

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