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Receptionist

Sound Specialists Chicago, IL

  • Expired: September 15, 2021. Applications are no longer accepted.

About The Role You are perfect for this role if you have previous planning, organizing, problem solving skills and are enthusiastic and proactive. Additionally, excellent verbal and written communication skills and the ability to multitask are a must. Who Will Love This Job A doer - You thrive in a fast-paced environment; we move quickly and need you to be flexible and move fast too An organizer - You have superb organizational skills, attention to detail, and ability to outline and execute a plan in a methodical, structured way A calm spirit - You have the ability to demonstrate poise, tact and diplomacy when dealing with internal and external stakeholders A strong communicator - You can communicate with stakeholders at all levels of an organization with ease; you understand how to handle highly confidential information too An energizer - you are high energy and enjoy collaborating with people, planning events, and creating fun experiences. What You’ll Do Create and implement a follow up system on all outstanding scheduling and miscellaneous issues Anticipate their needs, prepare pre- and post- meeting notes and complete action items required from meetings Receive and distribute presentations/materials for meetings/conference calls for the leaders as well as executive team Vet and coordinate speaking engagements, press events, and interviews Sort through and organize their email account and bubble key matters to the top Plan and execute team events for both internal and external members of our community Assist with daily needs of meeting set up, coffee and lunch runs as needed Manage Social Media Channels Whatever projects fuel your creativity and interest you! Requirements What you should have Bachelor’s degree and prior administrative experience Relevant work experience in a startup, fashion, architecture and/or technology company preferred Proficiency in Microsoft Suite, calendaring, travel booking and task management tools A positive, yes attitude who is game to tackle a variety of tasks and brings and upbeat tone Ability to multitask and stay unflustered amidst many competing priorities Excellent organization, communication and prioritization skills Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc. is a plus Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Paid Time Off (Vacation, Sick & Public Holidays) Training & Development

Sound Specialists

Address

Chicago, IL
USA

Industry

Business

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