Office Administrator

Office Administrator Responsibilities:

· Coordinating office activities and operations to secure efficiency and compliance to company policies

· Keep stock of office supplies and place orders when necessary

Job brief

We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

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The tasks of the office administrator will include bookkeeping and mentoring office assistants. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

· Coordinate office activities and operations to secure efficiency and compliance to company policies

· Supervise administrative staff and divide responsibilities to ensure performance

· Manage agendas/travel arrangements/appointments etc. for the upper management

· Manage phone calls and correspondence (e-mail, letters, packages etc.)

· Support budgeting and bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Track stocks of office supplies and place orders when necessary

· Submit timely reports and prepare presentations/proposals as assigned

· Assist colleagues whenever necessary

Requirements

· Proven experience as an office administrator, office assistant or relevant role

· Outstanding communication and interpersonal abilities

· Excellent organizational and leadership skills

· Familiarity with office management procedures and basic accounting principles

· Excellent knowledge of MS Office and office management software (ERP etc.)

· Qualifications in secretarial studies will be an advantage

· High school diploma; BSc/BA in office administration or relevant field is preferred