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Executive Assistant
Soave Real Estate Group Ashburn, VA

Executive Assistant

Soave Real Estate Group
Ashburn, VA
  • Vision , Medical , Dental , Paid Time Off , Life Insurance , Retirement
  • Full-Time
Who are we? Soave Enterprises holds interests in a diversified portfolio of companies which collectively generate annual sales in excess of $1.8 billion. These industries include luxury automotive dealerships, luxury residential real estate developments, industrial services, and hydroponic greenhouse operations. We specialize in identifying and growing business potential, leveraging management strengths and financial resources to strengthen the businesses we acquire.
Brambleton is looking to fill the position for a full-time Executive Assistant role located in Brambleton, VA. We are seeking a highly organized and adaptable Executive Assistant to support our executive team. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to anticipate the needs of our executives.
The role requires discretion, professionalism, and the ability to handle sensitive information confidentially.
Essential Duties and Responsibilities
  • Represents executive office professionally, confidentially, and politely.
  • Creates and maintains database and spreadsheet files. Coordinates projects, tracks data, and compiles information and reports.
  • Takes meeting minutes and prepares confidential correspondence, reports, and other complex documents.
  • Conducts research on various topics and compiles information for decision-making.
  • Assist in the development and implementation of organizational strategies and initiatives.
  • Oversees projects, coordinating timelines, and ensuring deadlines are met.
  • Manages multiple supervisor's calendar and independently schedules appointments.
  • Arranges meetings, programs, or events by arranging facilities and caterer(s), issuing information or invitations, coordinating speakers, and maintaining event budgets.
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
  • Handles complex queries and complaints on the telephone, by email and in person and responds independently when possible.
  • Cultivates and maintains relationships with key stakeholders, clients, and partners.
  • Supports executives in their leadership role, including representing them in meetings or events when necessary.
  • Serves as primary point of contact for internal and external communications, screening calls, emails, and correspondence.
Backup Receptionist Duties
  • Sorts mail, packages, and correspondence received in the office.
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
  • Answers questions about organization and provides callers with address, directions, and other information.
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
  • Orders, receives, and maintains office supplies.
  • Performs other clerical duties as needed, such as filing, photocopying, and collating.
Qualifications: To perform the job effectively the individual must possess the following skills and aptitudes.
-Strong organizational skills.
-Strong communication abilities.
-Impeccable attention to detail.
-Ability to multitask effectively.
-Ability to maintain composure and professionalism in high pressure situations.
-Flexible and adaptable to changing priorities and environments.
-Proactive attitude with the willingness to take initiative and anticipate the needs of executives.
Benefit Highlights:
Competitive pay commensurate with experience.
Competitive benefits to include:
Low-cost medical Insurance
Dental and Vision Insurance
Flexible Spending Account
401k plan with matching contributions
Paid vacations and holidays
Referral Program
Short- and Long-Term Disability
Life Insurance
Soave Enterprises is an equal opportunity employer and committed to providing a safe and drugfree workplace for all employees and applicants without regard to race, religion, color, sex, age, national origin, creed, ancestry, mental or physical disability, gender identity/expression, military status, marital status, pregnancy or breastfeeding condition, height, weight or genetics or any other categories protected by applicable law.

Address

Soave Real Estate Group

Ashburn, VA
20148 USA

Industry

Business

Posted date

May 15, 2024

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Soave Real Estate Group job posting for a Executive Assistant in Ashburn, VA with a salary of $51,100 to $76,700 Yearly with a map of Ashburn location.