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Executive Assistant 10+ hours a Week

So El Paso El Paso ,TX
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 

So El Paso is currently hiring for the following position:

 

EXECUTIVE ASSISTANT
Hours: Monday – Friday 10+ hours/week

Location: El Paso, Texas

 

THE OPPORTUNITY:

We are seeking a calm yet agile, detail oriented Executive Assistant who is fueled by providing top-notch service, enjoys collaborating with team members and who has experience supporting driven, creative entrepreneurs. 

 

You must understand the needs of an entrepreneur who leads a full life with strong family commitments. This position requires a person with excellent communication skills and know-how which facilitate respect, ease and flow with your leader, and her extended team. You must be trustworthy and can be relied upon, confided on to safeguard the confidentiality of not only our business, but our valuable clients as well.

 

You must be available to work in-person 5 days a week (M-F) if needed. Some weeks are flexible and fewer in-person days will be required. You may also work virtually.

 

If you live in the El Paso area, have reliable transportation and are looking to utilize your superior organizational skills and talents to contribute to a premier, woman-owned local organization, we invite you to apply.

 

THE POSITION OVERVIEW:

 

The Executive Assistant’s main function is to provide high-level support to the Owner, Anne Mitchell. The goal of this position is to be responsible for and lead all administrative tasks, both business-related and personal, enabling the Owner to focus on business development. Your role is to continually find ways to save Anne time by coordinating her business and personal calendars, communicating with team members, vendors, clients and personal contacts all while attacking the growing to-do list of a rapidly expanding business.

 

This is a part-time position (10+ hours/week) with the potential for more hours and reports directly to the Owner, while also working closely with members of her team.

 

[NOTE: If you have a business of your own that you plan to grow, please do not apply. We are hiring a superstar that is excited to put their full focus into this position.]

 

 

 

WHAT WE DO:

So El Paso exists to share our positive impression of the El Paso region with locally inspired gifts, quality food products and souvenirs.  We service local and national individuals and corporations.  We have a retail store, a wholesale department and corporate gifting department.

 

WORK WITH AMAZING PEOPLE:


Anne Mitchell, Owner, is a native El Pasoan entrepreneur who has worked 5 years building the So El Paso brand and is looking to expand the product line and to grow corporate clients.  Her favorite saying is “The View only Changes for the Lead Dog.”  Maintaining a strong family is a priority for Anne, and when she’s not working, she can be found spending time with her husband Mark, and her two children.  You can find her cooking at home, exercising or enjoying the mountain view from her backyard.  Her other “free” time is spent helping her 86 year old father and taking care of 3 dogs, Billie, Lucy and Tessa.

 

Andre Hernandez has been with So El Paso for 3.5 years and is all things Operations.  He is like a shark, constantly moving, quietly working and anticipating the next task.

 

Kelly Baldwin is our Sales Manager extraordinaire.  She is responsible for most of our 5 star reviews and loves to give awesome customer service.  She was born for retail.

 

A TO-DO LIST ON A TYPICAL DAY MAY LOOK LIKE:

·      Monitor notifications on email for messages from the Owner and the Team.

·      Assemble client gifts.

·      Research and find a vendor for a marketing piece. 

·      Create a spreadsheet with potential clients.

·      Assist Anne with personal errands for the Mitchell family.

·      Open warehouse for deliveries.

·      Follow-up with corporate clients.

·      Connect with the graphics designer to ensure items are ready for proof.

·      Reach out to vendor for expiration dates. 

·      Collect insurance information from vendors. 

·      Follow up with the Department of Health. 

·      Deliver thank you gifts.

 

IF YOU HAVE EXPERIENCE WITH THE FOLLOWING TOOLS, IT’S A PLUS!

 

QuickBooks, Shopify, Active Campaign and Zoom.

 

WHAT YOU CAN EXPECT FROM US: 

 

We are a family who truly loves working with one another and are looking to hire others who want to collaborate and be part of our global impact. We hire grown-ups and we will treat you like one. You will be expected to take responsibility for yourself; we do not micromanage. We are stacking a team of professional, competent and highly engaging leaders whose goal is to work together to provide quality gifts and souvenirs. We are an equal opportunity employer.

 

MAKE A DIFFERENCE:

Be a part of something bigger than yourself and join us as we make an impact putting quality El Paso items into the world. The ideal candidate for this position will have a high level of decorum and discretion that is second to none. You possess a “sixth sense” that allows you to be 2 steps ahead of the leader at all times. You will have experience serving entrepreneurs and have a good understanding of both technical and business vocabulary. You are adept at working effectively with a wide variety of people inside and outside the organization, acting as an extension of your leader and the So El Paso brand. If you have a strong sense of professionalism, proven and concise communication and attention to detail and are looking for a rewarding career as an Executive Assistant, we would be very interested in speaking with you.

 

WE WANT TO MEET YOU BECAUSE YOU ARE:

Highly motivated when you witness your leader achieving success and impacting the clients and customers of the organization and enjoy working with a face-paced, collaborative team and are comfortable when priorities shift. You prefer to take a back-seat role rather than run the show. You are looking to serve a single person, not growing a business of your own. You are interested in having full focus on one organization. You are comfortable with social media, currently participate in Facebook groups and LinkedIn, and are also comfortable with online tools. A master of the business and personal calendar and is skilled at using a Mac Computer, DropBox, Microsoft Excel and Word. As a member of our team you will need a clear understanding of our organizational goals and strategies.  You must be strong and willing to keep your leader on track. We want someone who will be intrigued about continually improving our systems and work process.

 

HOW TO APPLY:
 

This part-time role will lead to a full-time position and we are looking for a superstar who is excited to put their full focus into this position. This is a local position that will regularly require at least 3 in-person days a week and sometimes 5 in-person days.

 

If you would like to be considered for the position, submit your resume and references to Anne Mitchell at salsa@soelpaso.com using the following subject line: [Viva El Paso! Your Full Name *2020*] Substitute your first and last name for “Your Full Name” and the exact punctuation included above. CANDIDATES ARE WELCOME TO APPLY PRIOR TO CLOSE OF BUSINESS ON AUGUST 21, 2020.

So El Paso

Why Work Here?

Fun products, fast growing company and ability to go Full Time!

Address

2717 N. Stanton Street
El Paso, TX
79902 USA