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Office Manager

Snelling Staffing, L.L.C. Omaha, NE

  • Salary $40,000 to $45,000

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

Energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

  • Organize and schedule meetings and appointments

  • Partner with HR to maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

  • Manage contract and price negotiations with office vendors, service providers and office lease

  • Provide general support to visitors

  • Responsible for creating PowerPoint slides and making presentations

  • Manage executive's schedules, calendars and appointments

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

  • Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

  • Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office system

  • Perform review and analysis of special projects and keep the management properly informed

  • Determine current trends and provide a review to management to act on

  • Responsible for recruiting staff for the office and providing orientation and training to new employees

  • Ensure top performance of office staff by providing them adequate coaching and guidance

  • Participate actively in the planning and execution of company events

  • Responsible for developing standards and promoting activities that enhance operational procedures

  • Allocate available resources to enable successful task performance

  • Coordinate office staff activities to ensure maximum efficient

  • Organize orientation and training of new staff members

  • Ensure filing systems are maintained and current

  • Establish and monitor procedures for record keeping

  • Ensure security, integrity and confidentiality of data

  • Design and implement office policies and procedures

  • Oversee adherence to office policies and procedures

  • Analyze and monitor internal processes

  • Implement procedural and policy changes to improve operational efficiency

  • Prepare operational reports and schedules to ensure efficiency

  • Coordinate schedules, appointments and bookings

  • Monitor and maintain office supplies inventory

  • Review and approve office supply acquisitions

  • Handle customer inquiries and complaints

  • Manage internal staff relations

  • Maintain a safe and secure working environment

Requirements:

  • Proven office management, administrative or assistant experience

  • Knowledge of office management responsibilities, systems and procedures

  • Excellent time management skills and ability to multi-task and priorities work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills

  • Proficient in MS Office

  • Knowledge of clerical practices and procedures

  • Knowledge of human resources management practices and procedures

  • Contact Snelling Staffing 402-330-0100

Snelling Staffing, L.L.C.

Awards and Recognition: Staffing 100: Lee Elkinson, Chief Executive Officer Best of Staffing® Client Satisfaction Diamond Award (2013-2018) 2018 Best of Staffing® Client Satisfaction Award 2017 Largest Staffing Firms in the United States - Staffing Industry Analysts 2017 Largest North Texas Women-Owned Businesses - Dallas Business Journal 2017 Best Professional Search Firms - Forbes 2017 Best of Staffing® Client Satisfaction Award 2016 Best of Staffing® Talent Satisfaction Award 2016 Best of Staffing®
  • 120+ applicants
  • Posted over a month ago