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Executive Assistant / Marketing Operations Manager

Small Mindfulness & Education Company
Santa Monica, CA
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

We are a recruiting agency hiring a super organized Executive Assistant who also manages the marketing and operations for a small office, an educational organization that focuses on mindfulness and mental health. This person will support the CEO and President, as their Executive Assistant handling all administrative support, including calendaring and scheduling, correspondence with their publisher, agents, media companies, clients, educators, etc and be able to also handle coordinating complex travel domestically and internationally. On the marketing side, they will be the liaison with book publishers, agents and work with the company's tech team to handle the website administration and writing for the website. This person also will do some light office managing duties. Must be proactive and be able to work autonomously. One must have a 4 year college degree.

The Company:

An educational organization whose mission is to make cutting-edge science accessible for mental health professionals, parents, educators, and anyone interested in professional or personal growth. 

Job Responsibilities:

· Executive assistant to the CEO and President, including calendaring and coordinating travel

· Negotiating and preparing contracts for in-person and virtual speaking events

· Acting as liaison between company, and its book publishers, website developer/tech maintenance teams, business consultant, speaking/podcast hosts, and other outside vendors


Experience and Skills Required:

· Bachelor’s degree from an accredited 4-year college or university

· Strong writing and oral communication skills in English

· Minimum three years of work experience in a business setting

· Ability to work well independently as well as with others

· Strong organizational skills and attention to detail

· Experience juggling multiple projects and deadlines

· Microsoft Office (Excel/Word/PowerPoint), Google Apps for Business, Wordpress (or similar), Dropbox, Slack and Asana (or similar mobile work management platform), ActiveCampaign (or similar), Adobe InDesign or Photoshop, QuickBooks, and Social Media Platforms



Salary is commensurate with experience. Generous vacation, holiday, and sick time. Regular business hours, no weekends. Medical stipend offered. Option to work remotely part of each week. Eligibility for retirement plan after two years of service.

Must be fully vaccinated for Covid 19.

Small Mindfulness & Education Company


Santa Monica, CA