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Production Coordinator - Administrative Assistant

SlingShot Connections Redwood Shores, CA
  • Expired: 19 days ago. Applications are no longer accepted.

Summary:

Looking for a highly organized and detail-oriented Production Coordinator to support our fast-paced and production-oriented team. As a production Coordinator, you will provide support and you will act as the primary interface between your team and our internal and external clients.

Job Description:

· Provide clerical and administrative support that aligns with department and team objectives as required

· Management of Salesforce contracts and invoice reconciliation

· Track department expenditures and assist in monitoring budget as necessary

· Asset Management & Purchasing (hardware, software, office supplies, swag and misc. peripherals)

· Space planning and coordinating moves

· Serve as coordinator of services with internal and external contacts

· Monthly reconciliation of corporate cards and submit Oracle account set-up requests for team members and provide initial training and assistance on iExpense reporting tool

· Advocate company policies and procedures

· Attend information & training sessions related to new studio processes

· Organize meetings, conferences, team building, catering and special events logistics, onsite & off-site

· Assist in the coordination & onboarding of new hires, ensuring all parties involved & new hire needs are set up prior to start date and initial first day pick-up

· Organize travel for team members (flights, accommodation, car rentals, drafting travel letters and assisting with Visa applications when required)

· Develop and maintain strong working relationships with internal and external partners

· Responsible for assisting in branding team space

· Responsible for proactively maintaining all department common areas and participating in creative sessions to appropriately brand these areas

· Assist team members to submit or escalate Help Desk tickets when appropriate

· Own and maintain team email Distribution Lists

· Attend necessary meetings and record minutes

· Back up other Administrative Assistants as needed

Requirement:

· 3-5 years administrative experience

· Detail-oriented, multi-tasker with excellent time management skills is essential

· Self-motivator with a strong work ethic, proactively predicting needs before they arise

· Strong written and verbal communication skills

· Ability to follow through, work successfully with a minimum of supervision and pay attention to details

· High tolerance for dealing with adversity; must perform well under pressure in a fast-paced dynamic environment

· Maintains highest level of personal integrity; capable of working with discretion when exposed to a high level of sensitive & confidential information

· Polite, easy-going, patient and service-oriented with effective relationship-building skills

· Proven proficiency in MS Office

· Proficient in Oracle and/or Salesforce preferred

· College degree preferred

SlingShot Connections

Why Work Here?

Great company to have on your resume and provides you with the opportunity to grow!

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.

Address

Redwood Shores, CA
USA

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