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Legal Administrative Assistant

SlingShot Connections Palo Alto, CA
  • Expired: 23 hours ago. Applications are no longer accepted.

Summary:

Seeking a full-time Legal Assistant to support the work of two of the ten clinics. The mission of the clinic is to provide law students with the practical experience of working with real clients and communities on real cases under the supervision of clinical faculty while offering superb pro bono representation to underserved individuals, communities and nonprofit organizations.

The Legal assistant will have substantial administrative responsibilities in a fast-paced and dynamic work environment involving competing priorities and deadlines. Candidates should have significant experience supporting litigation, preferably in both state and federal courts and enjoy both team and independent work. Candidates should also have proven excellent time management and interpersonal skills and exercise strong attention to detail. In addition to supporting the clinics’ litigation, the Legal Assistant will also provide overall administrative support to four attorneys and numerous law students who represent the clinics’ clients. The Legal Assistant will contribute to the dual mission of the clinic and will become part of the thriving clinical community. This position reports to the faculty directors of both clinics and to the associate director.

Responsibilities:

· Perform litigation paralegal responsibilities including preparation, serving and filing of legal pleadings (including preparation of exhibits and materials) in trial and appellate courts both in hard copy and electronically; conduct procedural research; provide formatting assistance and assist with document production

· Provide a full range of legal administrative support to both clinics including processing forms, copying and course-management system

· Manage the litigation calendars

· Perform administrative duties associated with taking on new clients for representation, including compliance with the clinic’s conflict of interest policies, creation of hard and electronic files and other office systems

· Coordinate travel arrangements for attorneys, students and guest speakers

· Support law student involvement in litigation and office procedures including management of student State Bar certification and conflict of interest clearance processes as required

· Organize and maintain complex filing systems, both electronic (via online case management system) and paper-based

· Manage client/case database

· Plan and organize events and activities

· Triage mail, phone calls, emails and fax transmissions, processing and distributing time-sensitive documents effectively

· May coordinate and manage attorney schedules and activities , including all logistics and calendar management

· Screen telephone calls from clients, responding independently to general inquiries when appropriate and making swift and accurate judgements in forwarding inquiries and requests to attorneys or other offices

· Prioritize and juggle multiple projects simultaneously and independently, often under pressure and in a fast-paced environment

· Participate in team projects and meetings

· Maintain web presence on the web page and other web and social media sites

· Assist with other projects as needed including administrative tasks for the larger clinical program

Requirements:

· BA Degree and paralegal experience with at least 3 years of relevant professional experience

· Significant prior experience in a law office or legal non-profit environment is a plus

· Litigation and legal administrative experience with proven ability to perform in a fast-paced law office environment working with multiple supervisors and interacting well with a variety of personalities

· Proven ability to independently exercise sound judgement, maintain confidentiality, take initiative and be flexible and professional at all times

· Knowledge of how to research legal codes, court procedures and rules

· Excellent written and oral communication skills

· Ability to multitask effectively

· Strong organizational skills and attention to detail

· Proactive, can-do work style and history of collaborative teamwork

· Ability to prioritize, problem solve and efficiently manage time to meet deadlines

· Strong proofreading and writing skills

· Commitment to public service strongly preferred

· Proficiency in computer applications and a good understanding of databases (systems used: Word, PowerPoint, Excel, Best Authority, Google Mail, Skype, Westlaw/Lexis, Clio)

SlingShot Connections

Why Work Here?

Great company to have on your resume and provides you with the opportunity to grow!

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.

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Palo Alto, CA
USA

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