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Administrative Assistant - Recent Grad

SlingShot Connections Santa Clara, CA
  • Expired: over a month ago. Applications are no longer accepted.

Job Description: ·

Administration

o Provides administrative support for the Sr. Assistant Dean

o Ensures high professional standards, attention to detail and consistent customer service in all administrative functions

o Maintains the Terra Dotta database for all LSB International Programs and acts as liaison between two different groups

· Financial

o Monitors and reconciles all department operating accounts

o Collects revenue from a variety of sources and ensures posting to the appropriate accounts

o Produces monthly budget reports, working closely with the Sr. Asst. Dean to monitor income and expenses

o Oversees all creations and approvals of internal grants

o Serves as liaison to the company’s budget office

o Reports out financial state

o Oversee Concur expenses

o Maintain and propose changes to Financial Policies ·

Operations

o Liaison between departments

o Partners with Facilities to monitor building condition and ensure the maintenance of the various common spaces

o Manages scheduling for conference spaces, outside of suites o Identifies resource support, establishes contacts and oversees installation of equipment and furnishings

o Coordinates delivery and distribution of communications, mail and supplies for the building and occupants

o Plans and coordinates facilities and equipment renovations

o Updates & disseminates quarterly phone list

o Updates and maintains the card coding systems and ensure that faculty, staff and student workers have access to necessary offices, classrooms and conference space ·

Risk

o Provides assistance for high priority, time-sensitive initiatives

o Meets with various groups regarding events and projects and ensures risk is mitigated; following up with appropriate departments, as needed

Maintains files for all contracts ·

Office Support

o Acts as back up for Sr. Assistant Dean during busy season

SlingShot Connections

Why Work Here?

Great company to have on your resume and provides you with the opportunity to grow!

The SlingShot advantage is our talent team’s focus on candidate relationships. Innovative, creative recruiting and placement are our priorities. With our agents’ long-time industry experience, SlingShot Connections prides itself on the ability to secure in-demand talent and expertly match it to individual company cultures.

Address

Santa Clara, CA
USA

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