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Administrative Assistant, SVP, General Counsel & Secretary

Skirball Cultural Center Los Angeles, CA

  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Skirball Cultural Center seeks an enthusiastic and competent team player to serve as the Administrative Assistant to the Senior Vice President, General Counsel & Secretary, and the Human Resources department. This person is responsible for supporting the Skirball’s mission through compassion, service, efficiency, and legal compliance.




Senior Vice President, General Counsel & Secretary

·       Assist in scheduling and preparing for meetings, including booking meetings in Microsoft Teams and on Zoom, preparing agendas and outlines, handling inquiries/next steps via email and phone, recording and monitoring deadlines, processing and tracking legal work, data entry, drafting correspondence, taking notes, and creating presentations

·       Sustain and build external relations efforts by researching relevant parties, creating bios, developing lists with contact information, scheduling and following-up on meetings, and keeping chronological files of last dates of contact and notes

·       Respond to inquiries and provide information as needed

·       Set up and maintain both hard copy and electronic files for documents, including labeling system

·       Order supplies and respond to admin requests (e.g., grant writer requests)

·       General research questions and implementation

·       Gather forms and updates, finalize agreements, and share for signature

·       Act as gatekeeper and savvy time organizer to ensure effective calendaring, meeting scheduling, and equitable prioritization of leadership time towards department needs

·       Maintain governance and office files, including corporate documents, policies, and board meeting minutes




Human Resources

·       Support recruitment efforts by electronically filing resumes based on hiring departments’ needs

·       Process vendor invoices and check requests to ensure timely payments

·       Set up and maintain both hard copy and electronic employee files

·       Prepare new hire packets and facilitate orientation meetings in person or virtually

·       Support leave of absence management by tracking bi-weekly hours in Excel

·       EDD claim management for unemployment, paid family leave, or disability insurance

·       Retrieve weekly mail and process for distribution or respond to inquiries

·       Send monthly birthday/anniversary emails in celebration of milestones

·       Conduct employment verifications for approved requests

·       Perform all duties in accordance with the Skirball's established mission and values




Qualifications, Experience, and Attributes


·       1–2 years of experience in an office setting; undergraduate degree desired

·       A keen appreciation and understanding of the Skirball Cultural Center mission and philosophy

·       Strong verbal and written communication skills, including editing and proofreading

·       Strong attention to detail and proven ability to organize tasks, resolve problems, exercise good judgment, take initiative, follow through, multitask, and manage a changing and varied workload

·       Proven experience in managing sensitive and confidential information and materials

·       Team player with a positive, professional, be-of-service demeanor; demonstrated success at working well with others and independently; excellent communication skills

·       Intermediate-level expertise in Word, Excel, Outlook, and database applications

·       Flexibility in undertaking project assignments as needed

·       Ability to work a flexible schedule


Please send resume and cover letter, preferably by email, to:

Human Resources 
Re: Administrative Assistant, SVP, General Counsel & Secretary
Skirball Cultural Center 
2701 N. Sepulveda Blvd. 
Los Angeles, CA 90049 
FAX: (310) 440-4595 




Skirball Cultural Center


2701 N. Sepulveda Blvd

Los Angeles, CA



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