Cultural Resources Administrative Assistant
- Posted: April 16, 2022
Join Shingle Springs Band of Miwok Indians and take advantage of the amazing employee benefits we offer!
- Fantastic Health Insurance package that is free to full time employees (90% employer paid for dependents)
- Free Dental, Vision, and Group Term Life insurance ($50K)
- Up to 5% employer match on 401K
- 12 sick days and 3 weeks of paid vacation per year
- Reimbursement of up to $60 per month for gym/health club memberships
The Shingle Springs Band of Miwok Indians is a federally recognized Indian tribe that protects and enhances the quality of life of its members by preserving, protecting and promoting its history, culture and traditions; promoting self-sufficiency and a strong work ethic; exercising the powers of self-government and sovereign immunity; while providing social, health, economic and educational resources, opportunities and services that contribute to the well-being of the tribal community and the community surrounding it.
Shingle Springs Band of Miwok Indians Cultural Resources Department (CRD) purpose is to identify, preserve, and protect SSBMI language, culture and sites. It is committed to the success of our Tribe, our culture and our Native language. SSBMI Cultural Resources serves as a home for the Tribes' cultural programs to protect historic sites, creates cultural media, plans community events and supports language revitalization. Our Tribe has taken on the responsibility of digitizing the state records of native cultural sites in order to respond to construction notices and ensure appropriate protection.
The Administrative Assistant for the Cultural Resources department reports directly to the Executive Director of Cultural Resources. This position is to provide administrative and clerical support to the Executive Director, as well as to the programs within Cultural Resources (Site Protection, TEK, Language, Exhibits & Collections). The Administrative Assistant will be responsible for scheduling meetings within and for the department, coordinating travel, ordering supplies, and other duties as needed.
- Coordinates all Cultural Resources department employee schedules, including meetings, training, and out of the office notifications.
- Schedules and coordinates meetings as needed.
- Facilitates ongoing communication between staff members, including the location of personnel on a day-to-day basis.
- Answers Cultural Resources' main telephone and routes messages in a timely and accurate manner.
- Arranges and coordinates travel for department training.
- Receives information and documents on behalf of the department and ensures they are routed in a timely and accurate manner.
- Oversees the preparation of all batches, credit card receipts, and petty cash requests.
- Drafts correspondence such as letters and flyers for the department.
- Provides clerical and administrative support in a collaborative setting to ensure efficient, accurate, and timely completion of assigned duties.
- Provides mail management, including routing, stamping, and logging incoming and outgoing bulk and electronic mail.
- Provides support to the Executive Director of Cultural Resources, and the programs within the department, including the planning and implementing of activities and events.
- Serves as the first point of contact for complaints, inquiries, corresponding with staff, agencies, employees, and members of the community and public.
- Demonstrates a professional ability to handle sensitive issues, materials, and information, and handles confidential assignments with tact and diplomacy.
- Other duties as assigned by the Executive Director of Cultural Resources
- High School Diploma or GED equivalent is required.
- Strong knowledge of Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook.
- Excellent communication skills, both written and verbal.
- A minimum of one (1) year experience in a professional office setting.
- Must have valid, unrestricted California Driver's license and personal vehicle insurance.
- The ability to handle culturally sensitive materials, issues, and confidential assignments with tact and diplomacy.
- Experience working with Native American communities and/or Native American cultures is highly preferred but not required for this position.
Shingle Springs Rancheria requires the successful completion of a drug screening of all potential Tribal employees prior to being hired. The Tribe recognizes that the State of California has legalized the use of marijuana. The Tribe is located on federally owned trust land and complies with federal laws. Therefore, marijuana use is prohibited, and all drug tests will include a screening for THC.
Shingle Springs Rancheria recognizes a zero-tolerance drug and alcohol policy and employees will be required to sign a Consent to Drug and/or Alcohol Testing. Employees may be selected for alcohol/drug testing upon reasonable suspicion and upon any/all accidents.
Candidates for this position will be subject to criminal and character background checks and fingerprinting prior to being hired. Verification of previous employment and education will also be conducted after the interview if an offer of employment is being considered.
Confidentiality is an absolute requirement for this position and is cause for immediate termination if not followed to the highest standard.
Preference in hiring is given to the most qualified applicant. However, when candidates for an open position are determined to be equally qualified, Native American candidates will have a preference for hiring purposes. This means that if the qualifications of the best candidates are comparable, the Native American candidate is given preference. The following order of preference shall be adhered to when hiring: (1) Members of Shingle Springs Band of Miwok Indians members; (2) Spouses or domestic partners (certified through Tribal Court or the State of California) of members of Shingle Springs Band of Miwok Indians; 3) Parents of children of the Shingle Springs Band of Miwok Indians; 4) All other documented Native Americans; 5) All other applicants in accordance with Title 25, U.S. Code, Section 472 and 473. Applicants claiming Indian preference must submit verification of Indian eligibility.
Shingle Springs Band of Miwok Indians
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