CORE RESPONSIBILITIES AND TASKS
- Provide comprehensive administrative support to the local Sales Director, Sales Manager and Sales staff, including general correspondences, report and planning documents, and other projects as directed. When needed, will be a back-up support for other Sales and District Coordinators.
- Maintain staff itineraries; coordinate travel arrangements in a cost effective manner when needed.
- Organize training classes and meetings, including room set up, ordering meals, coordinating transportation and hotel reservations, communicating with attendees, etc.
-Handle incoming phone calls and other communications in a professional and discreet manner. Route phone calls, as appropriate, to other company personnel.
-Schedule, coordinate and follow up on internal and external meetings.
- Process and monitor travel expenses and invoices.
-Maintain an efficient and accurate filing system for all reports, correspondence, records, etc.
-Maintain confidentiality with regards to personnel information, organizational changes, financial statements, policy announcements and/or executive decisions.
-Assist managers in the Annual Performance Review Process.
High School Diploma
KNOWLEDGE & EXPERIENCE:
-3-5 years of experience supporting a busy field based sales team.
-Plan and set up meeting arrangements with internal and external teams.
-Formatting and editing presentations and reports in Word and PowerPoint
-Coordinating and distributing monthly reports and maintains a record of department metrics.
-Preparing detailed reports and business data. Maintain shared folder of commonly needed information.
-Excellent interpersonal communication skills.
-Strong Microsoft office experience.