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Executive Assistant
Shamrock Marketing Inc Louisville, KY

Executive Assistant

Shamrock Marketing Inc
Louisville, KY
Expired: over a month ago Applications are no longer accepted.
  • Vision , Medical , Dental , Life Insurance , Retirement
  • Part-Time
Job Description

As an Executive Assistant at Shamrock Marketing, you will play an important role in supporting our President in a variety of projects, tasks, and in day-to-day operations. 

Your responsibilities will include:

- Organize and manage the master project list.

- Handling and prioritizing incoming communications, including emails and calls.

- Managing calendar, schedule meetings, set and send reminders.

- Conducting research and compiling information as needed to support decision-making.

- Assisting with the preparation of communications, documents, presentations, and reports.

- Collaborating with other team members to ensure efficient workflow and communication.

- Devise, organize, and maintain digital and hard copy files.

- Assisting in basic bookkeeping tasks as needed.

- Take dictation and meeting minutes

- Maintaining confidential information with utmost professionalism.

- Make travel arrangements.

- Supporting various administrative tasks and projects as assigned.



- Proven experience as an executive assistant or in a similar administrative role.

- Strong organizational and time-management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite and other relevant software.

- Ability to maintain a high level of confidentiality and discretion.

- Attention to detail and a proactive attitude.

- Prioritizing, problem-solving, and multi-tasking skills.

- Exceptional interpersonal skills and the ability to work well with a diverse team.

- Basic bookkeeping knowledge and/or Sage 300 ERP knowledge preferred.

- Attention to detail and a proactive approach to tasks.

- Ability to work independently and collaborate effectively with a team.

- Professional demeanor and strong interpersonal skills.


Working Hours:

Part-time 15 ~ 25 hours per week, Flexible schedule Mon – Fri between 830am – 530pm. Potential for Full-time.



Competitive wage, commensurate with experience. Bonus eligible. Vacation / PTO eligible. Flex schedule.


About Us:

For over 30 years, Shamrock Marketing, Inc. has been known for its commitment to excellence and customer satisfaction in the Tire Retreading Industry. We are seeking a skilled Executive Assistant to join our team and contribute to our continued success.


Application Process:

To apply, please send your resume and a cover letter outlining your relevant experience to INFO@SHAMROCKMARKETINGINC.COM 

We look forward to receiving your application and welcoming a dedicated Executive Assistant to our team!

Company Description
Shamrock Marketing, Inc. offers industry leading rubber products, consumables, and equipment to the tire retread and repair industry. Founded in 1992, Shamrock is a family owned and operated business headquartered in Louisville, Kentucky.


Shamrock Marketing Inc

13127 Middletown Industrial Blvd

Louisville, KY



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