Project Coordinator / Sales Coordinator

Our company is a market leader within the AV, Lighting & Shade industry. There will be four core functions that comprise this role: administrative support, inter-departmental tracking and communication, project coordination, residential and commercial client support.

You will learn a lot about our industry first-hand. It's incredibly fast-paced, exciting, and interesting work. The team is incredible, the CEO is fantastic, and it's a great company to be a part of. We're looking for a particular breed to join us in the Sales / Project Coordinator role. Must be comfortable filling out a personality test if chosen to move forward with an interview.

To be considered, MUST also provide a cover letter that includes the following:

1. Why your personality is a good fit for this position
2. How you deal with stress
3. Favorite thing on Netflix right now

Please include cover letter as part of the screening questions.

Job Responsibilities:

• Provide support to Sales / Project Team with daily activities (you will be in the office AND on-site at various projects throughout the day- this is not your average "sit at a desk" kind of job)
• Extensive field trips with the PM team or CEO (… best if you don't get carsick easily)
• Handle logistics for all meetings and events
• Manage calendar AND inbox/email communication
• Conduct research and gather information to assist with other departments or clients' questions
• Edit and create documents, spreadsheets, site scopes, and proposals
• Create tasks, projects, and updates for proposals
• Create scopes for new client proposals and work with design/lighting/shades teams on creation, submission, and revision of proposals
• 8:00- 5:00 pm

Job Requirements:

• College degree required
• Minimum 2 years EA experience preferred
• Proficiency in Microsoft Office, with experience in Word, Excel and PowerPoint
• Embraces technology as part of the learning process and willingness to incorporate into role
• Exceptional interpersonal, organizational, and time management skills
• Must be a fast learner!
• Experience with social media (how to leverage LinkedIn, Facebook, Instagram for business)
• Excellent oral and written communication skills- internally and externally (with clients)
• STRONG organizational skills and ability to create/improve processes
• Excels under pressure (like, cool as a cucumber when diffusing a bomb)
• Ability to overhear and handle sensitive, private information with tact (snitches get stitches)
• Can recall information quickly (or quickly learn where the information can be found)
• Handles task-management exceptionally well (a lot of moving parts between departments that need to be tracked simultaneously)
• Willing to learn, MUST be a team player. Unique opportunity to wear a lot of exciting hats in this role.
• Flexible-tasks will change, last minute requests will come up. Must be flexible and ready-to-roll.
• Must be comfortable with client-facing tasks.
• Self-starter- ability to get tasks done with minimal supervision
• Knows how to utilize resources to get answers