Skip to Main Content
← Back to Jobs

Accounts Payable Coordinator

Senior Friendship Centers, Inc. Venice ,FL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

 

Our Mission: To promote health, dignity and quality of life throughout the journey of aging.

Summary:

The Accounts Payable Coordinator is responsible for all Accounts Payable (AP) functions, including coding, payment, scanning and reporting, as well as other administrative duties within the Fiscal department.

Essential Functions:

Operational

  • Ensure that all AP invoices have appropriate approvals, supporting documentation, and authorization and that approvals are within limits defined by the policy.
  • Assignment of expense codes for AP including appropriate expense allocations
  • Enter AP batches into accounting software weekly and complete the payment cycle.
  • Reconcile and prepare for entry in GL the monthly credit card statement for all employees.
  • Assist with cash flow management via AP management through due date tracking and staggering, and by matching large payable outflows with corresponding receivable inflows.
  • Responsible for AP Positive Pay processes.
  • Scan batches after processing to create weekly electronic AP file.
  • Manage vendor relationships and maintain documentation for leases.
  • Disperse incoming mail and prepare daily check log for payments received.
  • Periodically create reports and information as requested by program staff and/or management. Perform general ledger account analyses and make corrections when necessary.
  • Assist with internal and external audit functions, to include AP schedules and general ledger line item reconciliation.
  • Coordinate and track worker's compensation certificates from vendor agencies.
  • Prepare IRS form 1099 at year-end for eligible vendors.
  • Coordinate supply ordering and distribute supplies for the Venice campus.

Organizational

  • Report any incident of abuse or neglect as mandated by state guidelines.
  • Attend staff meetings, training, and seminars as required.
  • Must comply with all Senior Friendship Centers personnel policies.
  • Must protect the safety and health of staff, volunteers, participants, and others by observing and following the organization's safety and incident policies.

Competencies:

  • Excellent organizational skills and attention to detail.
  • Must be able to learn other accounting software systems.
  • Ability to maintain confidential and meticulous records
  • Excellent time management skills and strong analytical and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Must be reliable and able to maintain a high level of confidentiality and integrity.
  • Ability to adapt to the needs of the organization and employees.

Supervisory Responsibilities:

  • None.

Education, Experience, Licenses, and Certifications:

  • Associate Degree in Business or Accounting preferred. The equivalent combination of training and experience which provides requisite knowledge, ability, and skills to perform the essential functions of the job is required.
  • Intermediate computer skills are required.
  • Must be proficient with Microsoft Office Suite, and specifically Microsoft Excel.
  • Minimum of three years of experience with accounting software, database management, and general office equipment are required.

Physical Demands:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 20 pounds.
  • Must be able to navigate various departments of a physical location.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work environment may vary between locations and include stairs, office space adaptation when traveling, and a moderate noise level.
  • Senior Friendship Centers is a drug-free and smoke-free workplace.

Travel:

  • Travel may be required for administrative tasks.
  • Must have reliable transportation.
  • A valid drivers license and proof of insurance are required for all work-related travel.

Additional eligibility requirements:

  • Satisfactory clearance of a fingerprint-based, level II background screening and pre-employment substance abuse testing is required.
  • Must be authorized to work in the United States.

Other Duties:

Please note: while this job description is intended to be an accurate reflection of the primary requirements of the job, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to add or remove duties, responsibilities, and activities at any time with or without notice when circumstances (e.g. emergencies, changes in workload, rush jobs, or technological developments) dictate.

Affirmative Action/EEO statement:

It is the policy of Senior Friendship Centers to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities.

Company Description
Our Mission: To promote health, dignity, and quality of life throughout the journey of aging.
Our Vision: To lead the way in the delivery of comprehensive services that enrich the lives of older adults and their families.

Senior Friendship Centers is a nonprofit organization serving older adults in five counties in Southwest Florida.

We have provided over a half-million individual “units of service” to older adults in the areas of medical and dental services, caregiving, meals, exercise classes, lifelong learning, economic assistance, and socialization. Through state and local partnerships, we work to improve the health of thousands of uninsured seniors on limited incomes.

Tens of thousands of older adults in Southwest Florida have benefited from the Senior Friendship Centers’ programs and services since our founding in 1973 by Brother William Geenen.

As an organization, our goals are to:

Empower older adults to live active, healthy lives to improve all aspects of health.
Promote good nutrition and physical activity to maintain healthy lifestyles.
Provide crisis/supportive intervention and help promote financial stability through education and community resources.
Allow older people to maintain their independence and live in their own homes for as long as possible.
A belief in “People Helping People,” has been the foundation of the Friendship Centers for more than four decades. Volunteers serve in nearly every facet of the organization. Our award-winning programs have drawn national and international attention as models for the delivery of programs and services to older adults.

Senior Friendship Centers, Inc.

Why Work Here?

Join our team in supporting the local community and enriching the way people live in Southwest Florida!

Our Mission: To promote health, dignity, and quality of life throughout the journey of aging. Our Vision: To lead the way in the delivery of comprehensive services that enrich the lives of older adults and their families. Senior Friendship Centers is a nonprofit organization serving older adults in five counties in Southwest Florida. We have provided over a half-million individual “units of service” to older adults in the areas of medical and dental services, caregiving, meals, exercise classes, lifelong learning, economic assistance, and socialization. Through state and local partnerships, we work to improve the health of thousands of uninsured seniors on limited incomes. Tens of thousands of older adults in Southwest Florida have benefited from the Senior Friendship Centers’ programs and services since our founding in 1973 by Brother William Geenen. As an organization, our goals are to: Empower older adults to live active, healthy lives to improve all aspects of health. Promote good nutrition and physical activity to maintain healthy lifestyles. Provide crisis/supportive intervention and help promote financial stability through education and community resources. Allow older people to maintain their independence and live in their own homes for as long as possible. A belief in “People Helping People,” has been the foundation of the Friendship Centers for more than four decades. Volunteers serve in nearly every facet of the organization. Our award-winning programs have drawn national and international attention as models for the delivery of programs and services to older adults.

Address

2350 Scenic Dr
Venice, FL
USA

Website