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Executive Assistant

Semaphore Business Solutions
Centennial, CO
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

The Executive Assistant to the CFO performs a variety of administrative and office support for the CFO. Extensive software skills, Internet research abilities, strong communication skills, critical thinking and attention to detail are required. Duties include but are not limited to, maintaining the CFO’s calendar, coordinating travel plans, fielding telephone calls, data entry, maintenance of company clients on the CRM system, preparing detailed presentations, customer follow up and filing. Ultimately, a successful Executive Assistant should ensure the efficient and smooth day-to-day events and activities of the CFO.

Responsibilities:

· Coordinates CFO’s calendars to ensure required meetings and other CFO’s activities do not conflict.

· Collects and maintains the company expense reports.

· Prepare internal and external corporate documents for team members and clients.

· Set up conference rooms and provide support in preparation of Board meetings.

· Participates in executive meetings as needed to take detailed meeting notes.

· Provides miscellaneous travel support to the Management team. This support includes hotel, airline, and local transportation arrangements and reservations.

· Coordinate company events and provide support to the company’s staff when they travel to attend industry conferences.

· Act as greeter to welcome and direct guests and phone calls as needed.

· Communicates with clients, as needed.

· Communicate with company department heads.

· May be requested to perform other administrative or clerical duties in support of the business activities of the Management team.

· Maintains an organized filing system of electronic documents including the folders and receipts of the company.

· Coordinates with the internal accounting team to make sure employee expense reports are received on a timely basis.

· Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

· Assisting for office logistics and office relocations. Assisting with onboarding of new employees. Making sure we have all necessary equipment and furniture for new employees.

Skills:

· Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

· Advanced Organizational Skills.

· Proficient in collaborating across diverse company departments.

· Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.

· Exceptional interpersonal skills.

· Excellent Listening and Communication Skills.

· Friendly and professional demeanor.

· Demonstrated proactive approaches to problem-solving with strong decision-making capability.

· Emotional maturity.

· Highly resourceful team-player, with the ability to also be extremely effective independently.

· Need to be well organized with a proven ability of successfully juggling multiple tasks and a strong track record of meeting deadlines.

Qualifications:

· 3 – 5 years of experience as an executive assistant Required.

· Bachelors in communication, business or equivalent Required.

· Must be experienced in providing administrative support in preparation of Board meetings.

· Advanced level proficiency in Microsoft office (Word, Excel, PowerPoint)
Must have liability limits on your personal insurance that meet the minimum qualification to carry a one-million-dollar umbrella insurance policy

Company Description
About Semaphore Business Solutions

The Semaphore family of companies, and Semaphore Business Solutions, is a financial services firm offering a wide range of business solutions to its clients. Semaphore has earned its reputation of being best in its class by offering over the top products and services equally backed by the highest level of customer service and client satisfaction. Our Headquarters are located in sunny Southern California by the Irvine Spectrum, our firm has been providing financial solutions for over 20 years and has earned a reputation of providing expertise and developing successful long-term relationships based upon trust.

Semaphore Business Solutions

Why Work Here?
Growing Company, Team Environment

About Semaphore Business Solutions The Semaphore family of companies, and Semaphore Business Solutions, is a financial services firm offering a wide range of business solutions to its clients. Semaphore has earned its reputation of being best in its class by offering over the top products and services equally backed by the highest level of customer service and client satisfaction. Our Headquarters are located in sunny Southern California by the Irvine Spectrum, our firm has been providing financial solutions for over 20 years and has earned a reputation of providing expertise and developing successful long-term relationships based upon trust.

Address

7200 S. Alton Way

Centennial, CO
USA

Industry

Business

Website

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