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IT Procurement Specialist/Sr. Contract Specialist DIRECT HIRE

Select Source International Salem ,OR
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Job Title: Sr. Contract Specialist DIRECT HIRE

Location: 555 Court Street NE, Suite 4130, Salem, OR 97301

Duration: Full Time

Shift: 1st Shift Monday to Friday

Job ID: 1661

 

Job Description:

  • THIS IS A DIRECT HIRE - LOCAL/REGIONAL CANDIDATES ONLY - NO RELOCATION OR SPONSORSHIP THE OPPORTUNITY The Senior Contract Administrator is an important role assisting with transformation efforts that touch the lives of our residence. In this role the candidate will be a part of a central organization that serves the Information Technology (IT) needs of almost 1,800 employees. We support 14 widely-diverse departments delivering services to areas such as Healthcare, Law Enforcement, and Construction to name just a few. As key contributor, the Senior Contracts Administrator is part of the Information Technology (IT) administration group responsible for leading contract development, solicitations, and maintenance of agreements. The role of the Senior Contracts Administrator requires deep and broad business skills in coordinating and processing contracts ensuring legal, policy, and procedural financial compliance. The candidate audits supplier compliance through site audits and review of reports, and monitors +250 contracts with an annual spend of $2 million. The ideal candidate is the go-to expert accustomed to developing and leading Request for Proposals for new technical systems and services of sizable cost and complexity. The candidate can quickly and confidently guide Stakeholders through the different types of contracts, and knows how to use contracting rules to successfully complete procurement.

 

Skills Required:

  • CONTRACTS MANAGEMENT • Develop, coordinate, and process Information Technology related contracts and agreements including negotiating, writing, auditing, analyzing budget impacts, and monitoring department's compliance with rules, statutes, and policies and procedures. • Amends contracts based upon changes in contract amount, service type, or special conditions. • Prepares Request for Information/Quotes/Proposals, Invitation to Bid, advertisements related to Information Technology on behalf of the department and other county departments. • Acquires quotes, conducts bidder's conferences, and participates in review and award of contractor proposals. • Prepares contracts and other types of agreements between the department and other county departments, government agencies or outside parties, and recommendations for the Board's approval. • Manages all correspondence with vendors. • Coordinates and attends contractor site audits to monitor legal and contractual requirements. • Recommends and negotiates corrective action for contractor compliance deficiencies. • Provides technical assistance or referral to resources for corrective action. • Acts as liaison between county Contracts and Procurement Office, contractors, and other county departments. • Coordinates the maintenance of all department contract document records, including required support documentation. • Monitors and audits contractor compliance.
  • PURCHASING MANAGEMENT • Assists in reviewing Information Technology department purchase order requests for correct procedures and budget criteria. • Works with departments or divisions to ensure that proper IT purchasing guidelines and budget criteria are followed. • Processes purchase orders and contract release orders, as required for department purchases. • Utilizes state and federal price agreements and suppliers/vendors to obtain highest quality merchandise at lowest possible prices. • Completes journal entries and performs accounts payable function for department service contracts. • Monitors contract budgets, cost center allocations, and special contract conditions including client resources, payment schedules and terms, service descriptions, and reporting. • Generates payments to contractors, prepares authorizations for payment and monitors payments for budget projects. • Reviews purchases for cost savings to department. • Provides technical purchasing support to department management staff, processes renewals, researches issues, prepares financial analysis, recommendations, as well as management reports.
  • BUDGET SUPPORT • Assists with preparing the department budget. These duties include preparing personnel changes, allocation adjustments, tracking salary savings and making recommendations on needed changes within budget categories. • Prepares reports on all asset changes, overall value and estimates for budgetary needs by category. • Prepares, monthly, quarterly, and annual reports as required.
  • OTHER JOB DUTIES • Participates in meetings, in-service training, workshops, etc. for the purpose of gathering information required to perform job functions. • Other duties as assigned.

 

Skills Preferred:

  • Analytical ability to assess alternatives and suggest solutions for problems
  • Excellent interpersonal and communication skills, including an impeccable mastery of the English language
  • Clear adherence to organization policies and procurement rules and regulations
  • Good organization skills and the ability to multitask on several projects simultaneously
  • Knowledge of negotiation best practices, both in-person and in written form, that considers cultural norms and the client's best interests.

 

Experience Required:

  • Bachelor's Degree in business or public administration, accounting, finance, or a related field; AND Two (2) years experience in contract preparation and administration, OR Any satisfactory equivalent combination of education, training and/or experience relevant to the position.
  • SUPPLEMENTAL QUESTIONNAIRE: Submission of candidate completed Supplement Questions contained in the attachment to this requisition.

 

Experience Preferred:

  • Knowledge of the principles, theories and processes for governmental procurement and contracting
  • Experience purchasing goods and services for a business or government entity
  • Working knowledge of cost and price analysis and vendor relations
  • Working knowledge of techniques and processes of contract administration
  • Experience interpreting and applying laws, rules and regulations as it is related to work being performed.
  • Demonstrated experience drafting RFQ, RFP, Sole Source and Competitive Contracts

 

Education Required:

  • Bachelor's Degree in business or public administration, accounting, finance, or a related field; AND Two (2) years experience in contract preparation and administration, OR Any satisfactory equivalent combination of education, training and/or experience relevant to the position.

 

Education Preferred:

  • Possession of or ability to obtain within one year, one of the following certifications: Oregon Procurement Basic Certification (OPBC) Oregon Procurement Intermediate Certification (OPIC) Oregon Procurement Advanced Certification (OPAC) Certified Public Procurement Officer (CPPO) Certified Professional Public Buyer (CPPB) Or similar certification from a nationally recognized procurement training program.

 

Additional Information:

  • Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.
  • Applicants may be required to pass an assessment of job-related skills in order to qualify for interview. Selected applicants will be contacted for an appointment to participate in the assessment.
  • The finalist for this position will be required to pass a criminal history background check, including fingerprinting; however, conviction of a crime may not necessarily disqualify an individual for this position.
  • This assignment is represented by a union.
  • This is a full-time position, which is eligible for overtime.
  • Typical Work Schedule: Monday through Friday, 8:0
Company Description
Select Source International (SSI) is an IT, Health Care and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

Select Source International

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Select Source International (SSI) is an IT, Health Care and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

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Salem, OR
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