Legal Assistant

Seddiq Law Firm, PLLC

Seddiq Law Firm is looking for a Legal Assistant/Secretary who is caring, enthusiastic, with outgoing personality and an entrepreneurial spirit. The ideal candidate will support the attorney to assist our clients and ensure we're operating efficiently. You'll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the attorney of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a pleasant office environment and a rewarding opportunity in the legal industry, we want to connect with you.

Responsibilities

• Manages client intake and onboarding process
• Be the client's primary point of contact in representing the attorney
• Organizes client conferences, and attorney meetings
• Welcomes guests and clients by greeting them in person (offering them coffee, water, or tea) or on the telephone; answering or directing inquiries
• Saves attorney time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents
• Drafts letters and documents
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, and travel
• Records and monitors court appearance dates, prepare case-related documents
• Monitors evidence-gathering; anticipates changes in preparation requirements
• Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; prepares invoices; tracks payments
• Maintains client confidence by keeping client/attorney information confidential
• Provides historical reference by developing and using filing and retrieval systems; records meeting discussions; maintains transcripts; documents and maintains evidence
• Maintains office supplies by checking stocks; places and expedites orders; evaluates new products
• Ensures operation of equipment by completing preventive maintenance requirements; calls for repairs
• Updates job knowledge by participating in educational opportunities; reads professional publications; maintains personal networks; participates in professional organizations
• Enhances firm's reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments

Qualifications

• Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment
• Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary
• Must be able to type at least 50 WPM

• Excellent communications skills both verbal and written
• Meticulous attention to detail and organizational skills
• Documentation skills, meeting planning, supply management, telephone skills, dependability, professionalism, client relationships
• Willing to learn estate planning and real estate-related word processing and drafting software, case management systems
• Must be completely comfortable and adaptable to various software and be able to manipulate software
• Must be completely proficient with Microsoft Office 365 Enterprise
• Social media network marketing ability a plus

Additional Benefits Include:

• Paid Time Off
• Bonus Pay
• Professional Development Assistance

Compensation

$23 - $27 hourly

About Seddiq Law Firm, PLLC

Seddiq Law Firm, PLLC is a boutique real estate law firm in Tysons, Virginia designing and planning estate planning to protect our real estate investor clients, forming and structuring limited liability companies, drafting investment, financing agreements, and other legal documents, and providing legal counsel and representation. We believe in empowering our clients through law by providing proper consultation and planning today to reduce the risk and protect our clients, their assets, and their families' future from the potential dispute, cost, time, and headache of prolonged litigation of tomorrow.