Administrative Assistant

Sebastian is a premier provider of communications and construction services in California. With more than 70 years of experience, Sebastian is passionate about providing people with a great place to work. Our high growth and dynamic model offers employees the opportunity for career advancement. As a family company, we value the expertise and experience of our team.

Job Description:

The Administrative Assistant is responsible for providing administrative and customer service support for the construction division in Sacramento.

Job Duties:        

• Receive, file, and hand out all incoming/outgoing mail
• Assist with new hire orientation/set up in Sacramento office in coordination with recruiting coordinator

• Answer incoming calls and greet visitors professionally and pleasantly.
• Collecting documentation to input data into a timekeeping system
• Respond to email and phone communication in a timely and professional manner
• Schedule meetings and document minutes during meetings
• Manage, organize and order office supplies for the office

• Book and coordinate hotel arrangements with employees working out of town

• Perform general administrative support work such as running reports, copying, filing, faxing, and all other duties as assigned.
• Follow a pre-established estimating process and input information into accounting/ estimating systems as required.
• Research bid opportunities, prepare bid packages, and negotiate specifications for materials, equipment, manpower, etc.
• Some light bookkeeping

Job Requirements:

• Previous bookkeeping experience.
• Knowledge of the construction industry is preferred.
• Maintain a high level of integrity and professionalism in handling confidential material
• Proficient in Excel, MS Word, and other computer systems.
• Show strong attention to detail and communicate effectively with internal and external customers.
• Familiarity with ERP systems (Spectrum or other Contreras preferred).
• Excellent oral and written communication skills

• Actively participate in a team environment and practice the “Corporate and Spirit of 46 values.
• Valid California driver’s license and good DMV record.

Physical, Mental, and Environmental Requirements:

• Must be able to sit for long periods.
• Must have minimal ability to stand, sit, squat, bend, kneel, twist, crawl, reach, push, and pull as required for light duties of standard office clerical positions.
• Occasional lifting and carrying of objects weighing up to 20 lbs.
• Exposure to air-conditioned/heated office environment.
• Hearing is required to perceive information at a regular spoken word level.
• Visual acuity is required to prepare and analyze data, operate office equipment, and determine the accuracy and thoroughness of work.

Compliance:

• If you need accommodation as part of the employment process, please contact Human Resources.
• Equal Opportunity Employer, including disabled and veterans.
• If you want to view the EEO is the Law poster, please choose your language: English - Spanish - Arabic - Chinese
• If you want to view the EEO is the Law Supplement poster, please choose your language: English - Spanish - Arabic - Chinese
• If you want to view the Pay Transparency Policy Statement, please click the link: English

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