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Administrative Assistant

Sargent & Lundy, LLC Charlotte, NC
  • Expired: October 03, 2019. Applications are no longer accepted.

Overview
Sargent & Lundy provides comprehensive consulting, engineering, design, and analysis for electric power generation and power delivery projects worldwide. With a highly professional and experienced staff solely dedicated to the energy business, we have the ability and know-how to take on the smallest tasks as well as the largest projects.
Our Core Values
We are a company of principled professionals guided by core values that have fundamentally shaped our business practices and culture. They provide us with guidance in the day-to-day performance of our work, and adherence to these values is our compass in all business conduct:

  • Exercise uncompromising integrity and ethics in the conduct of all business
  • Focus on client satisfaction in all activities
  • Maintain a highly competent and satisfied staff
  • Communicate openly and honestly
  • Improve continuously
Due to our continued growth, Sargent & Lundy currently has a new opportunity for an Administrative Assistant role in our Charlotte, NC office. In this position you will provide exceptional administrative support services in a fast-paced office, the ability to multi-task in a role that provides support to various engineering and design project teams in document preparation and management, meeting coordination, and other administrative and computer support tasks as assigned.
Responsibilities
  • Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
  • Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements.
  • Managing changing assignments and priorities to ensure that deadlines are met while maintaining a high-quality product.
  • Clerical support including mailing, scanning, faxing and copying to management.
  • Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings.
  • Gather the appropriate information to generate reports for the projects you have been assigned.
  • Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing.
  • Coordinate office space needs and activate entry-badges for new hires.
  • Assist with time entry and prepare expense reports for approval.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
  • Provide support for the Computer Services Department (Setting up new hire equipment and video conferences, computer software updates, collect computer equipment, and other assistance as needed).
  • Forecast and update manhour budgets using a work breakdown structure (WBS) account system; report expenditures outside the budgeted scope
  • Monitor and report on cost control performance; continuously update actual expenditures and forecast budget impact.
  • ComputerSkills: Working knowledge in MS Office tools, with emphasis on the advanced use of MS Excel and/or MS Access in creating detailed, interactive spreadsheets, workbooks, and databases.
  • Familiarity with scheduling software
Qualifications
Essential skills and experience:
  • This position requires a high school diploma (or equivalent) and three or more years of administrative experience.
  • Prior experience should include working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details.
  • Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint.
  • Candidate needs to be flexible, a team player, a self-starter, and be open to occasional overtime.
  • Must be technologically savvy.
Valued, but not required skills and experience:
  • Some college level education in English, writing, or another related field.
  • Experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details while performing repetitive functions.
  • Experience working in the engineering and/or power industry field.
Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.
City Charlotte
State NC
Country United States
Area of Interest Administrative
Type Full Time - Regular
Job ID 2019-2728

Sargent & Lundy, LLC

Address

Charlotte, NC
28230 USA