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Executive Administrative Assistant

San Antonio Clerical San Antonio, TX
  • Expired: 3 days ago. Applications are no longer accepted.

· Performs general administrative duties including handling phones, video conference system, typing, copying, scanning, faxing, and filing.

· Assistance in preparation of presentations and spreadsheets including design of presentation graphics, charts, etc.

· Ensure conference and file room supplies remain well stocked.

· Arrange travel, meetings, company events, client entertainment and other special arrangements.

· Maintaining the company calendar for all meetings and events and sending out meeting requests as needed.

· Prepare and maintain office forms, records, and reports. This includes weekly company status report which should be updated and distributed each Monday morning in time for weekly staff meetings.

· Managing the calendars of the investment staff.

· Managing contact database for each member of investment staff.

· Create new and maintain existing company files and update the company shared drive regularly.

· Book and arrange for the travel of the investment staff including confirmation of meetings and making all airline, hotel and car reservations needed for travel.

· Creating detailed travel itineraries for investment staff each week.

· Creating monthly expense reports for the investment staff, as required.

Qualifications:

· Bachelor’s degree. Not required, but preferred.

· Excellent written and verbal communication skills.

· Comfortable arranging travel, meetings and special arrangements.

· Able to effectively manage time and prioritize projects in order to meet established deadlines.

· Demonstrate advanced computer skills through effective use of personal computer including Microsoft Office and Adobe Suite applications.

· Able to learn company specific applications.

· Able to work and communicate effectively with all levels of co-workers, clients and external contacts.

· Detail oriented and highly organized.

· Able to work with little supervision.

San Antonio Clerical

Address

San Antonio, TX
USA

Website