Secretarial Support Services II - The following support services are required for the FPTD, the RMFD, the Director of FALD, the CPD, DSIT and the Director of PFPA. The Secretarial Support Services shall take place in the Suffolk Building located at 5611 Columbia Pike Falls Church, VA and the CPD Pentagon Emergency Response Center 300 Boundary Channel Drive Arlington, VA. 22202.
The Contractor shall be responsible for printing all material related to a meeting in advance for the director's meetings; preparing folders for the Director, Chief of Staff, and two Special Assistants; scheduling and creating agenda's for meetings; facilitate meetings and compose meeting minutes; resolve calendar conflicts; confirm next day's meeting, update and maintain the correspondence log.
The Contractor shall be responsible for maintaining office filings; preparing the Significant Activity Report (SAR) binder; add new entries into the Director's contacts; update the Director's phone book; escort visitors; arrange interviews when needed; process packages signed by the Director.
The Contractor shall maintain all office supplies to include the ordering and restocking of those supplies; operate and maintain the video tele-conference units; screen telephone calls and incoming and outgoing mail; update all telephone rosters; update phone call roster, recall roster, office seating chart, and the holiday leave report; compose letters and reports and review correspondence for format accuracy and completeness.
The Contractor shall report senior leadership status; serve as POC between the DiLorenzo Health Clinic and the RMFD; serve as POC for all covered employees in regards to their mandatory annual physical; and maintain employee records for scheduling purposes.