Administrative Assistant

Sabino Recovery is seeking a Full Time Administrative Assistant. Ideal candidate is able to multi-task and can work in a fast paced environment.

Hours are Monday - Friday 8:00am - 4:30pm.

ESSENTIAL JOB FUNCTIONS ADMINISTRATIVE ASSISTANT:

• Answer and transfer all phone calls coming into the main number.
• Gate Control, i.e., answers the phone for the gate and directs person at the gate to check in at Administration
• Checks all visitors in and out at front
• Act as a receptionist.
• Receives all incoming mail and packages at the front desk. Distributes facility mail into appropriate mailboxes or to the
• Administrator for FedEx and
• Copies and creates all Family Program books. Creates badges for each family member attending the family
• Gathers office supplies request from departments and orders supplies
• Creates documents and forms in Excel and
  • Assists with the management and updates of documents.
• Prepares expense reports for Clinical
• Assistant primarily to the Clinical Director. Will assist HR Director as needed. May occasionally assist other Directors with administrative requests.
• Completes chart audits.
• Tracks BHT clinical supervision.
• Tacks resident packages and permissions.
• Other essential duties as

ADDITIONAL JOB DUTIES:

• Cross train with Scheduler as to be able to cover this position when needed.
• Have knowledge of facility including but not limited to the medical insurance accepted, census of residents, program details, and hours of
• Maintains work methods by orienting new employees to facility procedures; notifying and training staff in new facility
• Compiles information by researching sources; gathering and interpreting data; entering data to computer system; formatting and designing new formats for department use; maintaining database
• May need to prepare, mail, and distribute family week program materials to resident's family members prior to family
• Have good understanding of Sabino Recovery policies and procedures.
• Responsible for completing all mandatory Sabino Recovery training.
• Monitor residents in the pool as scheduled.