Sabino Recovery is seeking a Full Time Administrative Assistant. Ideal candidate is able to multi-task and can work in a fast paced environment.
Hours are Monday - Friday 8:00am - 4:30pm.
ESSENTIAL JOB FUNCTIONS ADMINISTRATIVE ASSISTANT:
- Answer and transfer all phone calls coming into the main number.
- Gate Control, i.e., answers the phone for the gate and directs person at the gate to check in at Administration
- Checks all visitors in and out at front
- Act as a receptionist.
- Receives all incoming mail and packages at the front desk. Distributes facility mail into appropriate mailboxes or to the
- Administrator for FedEx and
- Copies and creates all Family Program books. Creates badges for each family member attending the family
- Gathers office supplies request from departments and orders supplies
- Creates documents and forms in Excel and
- Assists with the management and updates of documents.
- Prepares expense reports for Clinical
- Assistant primarily to the Clinical Director. Will assist HR Director as needed. May occasionally assist other Directors with administrative requests.
- Completes chart audits.
- Tracks BHT clinical supervision.
- Tacks resident packages and permissions.
- Other essential duties as
ADDITIONAL JOB DUTIES:
- Cross train with Scheduler as to be able to cover this position when needed.
- Have knowledge of facility including but not limited to the medical insurance accepted, census of residents, program details, and hours of
- Maintains work methods by orienting new employees to facility procedures; notifying and training staff in new facility
- Compiles information by researching sources; gathering and interpreting data; entering data to computer system; formatting and designing new formats for department use; maintaining database
- May need to prepare, mail, and distribute family week program materials to resident's family members prior to family
- Have good understanding of Sabino Recovery policies and procedures.
- Responsible for completing all mandatory Sabino Recovery training.
- Monitor residents in the pool as scheduled.
Sabino RecoveryTucson, AZ
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